Job Description
Job Title: Executive Assistant Location: 501 W. Ray Rd. Ste 1-2 Chandler, AZ 85225 Reports To: CEO Job Setting: 1099 Contractor / Part Time 10-15 Hours Per Week Job Overview: The Executive Assistant will provide comprehensive administrative and operational support to the CEO. The role involves managing day-to-day tasks, coordinating communication between departments, and ensuring the efficient operation of the CEO's office. This position requires excellent organizational skills, the ability to multitask, and a proactive approach to problem-solving. Daily Tasks: • Manage and update the CEO's daily calendar and meetings. • Send the CEO daily meeting schedules via Google Chat. • Check in with the Admin/Support team and provide necessary support as requested by team members. • Sort and delegate CEO's emails. • Send follow-up emails to the admin team or collaboration partners. • Follow up on due administrative deliverables. • Provide daily email summaries to the CEO via Google Chat. Weekly Tasks: • Attend a weekly check-in meeting with the CEO. • Manage the CEO's to-do list and send reminders. • Prepare and send out meeting agendas. • Prepare slides and presentations for the weekly admin meetings. • Attend and participate in weekly admin meetings. • Take notes during weekly admin meetings. • Create weekly newsletter for staff Monthly Tasks: • Send out announcements on behalf of upper management/CEO via email and Workplace. • Assist with marketing materials, such as creating flyers using Canva. • Create monthly newsletter for parents • Serve as a member of the culture committee • Follow up on invoices as needed Bi-Monthly Tasks: • Attend bi-monthly staff meetings. As-Needed Tasks: • Schedule patient evaluation appointments as directed by the Clinical Director. • Provide general office support, including typing, dictation, and spreadsheet creation. • Send out calendar meeting invites to CASA staff or partners. • Coordinate with upper management on select projects. • Update the master calendar for all staff events and meetings. • Arrange and coordinate travel for the CEO. • Assist with planning summer camp. • Serve as direct contact for interns Qualifications: • Proven experience as an executive assistant or other relevant administrative support experience. • Proficient in Google Suite (Google Calendar, Google Chat, Google Drive, etc.). • Strong organizational and time management skills. • Ability to multitask and prioritize tasks effectively. • Excellent verbal and written communication skills. • Familiarity with workplace communication platforms such as Workplace and Canva. • Experience with scheduling and calendar management. Preferred Skills: • Ability to manage multiple projects and meet deadlines. • Familiarity with healthcare or clinical scheduling software (e.g., SpokeChoice). • Familiarity with Google Workspace • Experience in coordinating travel arrangements. Apply tot his job