Job Description
We are looking for a highly organized, detail-oriented, and tech-savvy Team Support Administrator to assist with administrative tasks, presentation updates, communication follow-ups, and light social media support. This is a long-term, part-time role (flexible hours) with flexible scheduling as long as deadlines are met. If you’re reliable, proactive, and enjoy supporting a growing team through structured admin and documentation work, we’d love to hear from you! ✨ Responsibilities 1. Administrative & Data Management • Consolidate multiple contact lists into one organized spreadsheet • Update and maintain mailing lists (add/remove contacts based on returned items) • Prepare, send, and track investor or stakeholder mailers (content provided) • Maintain accurate administrative records and digital file organization • Support general recurring administrative tasks as needed 2. Presentation & Document Support • Update weekly PowerPoint presentations • Modify or replace slides while maintaining exact formatting, layout, and branding • Ensure all files are fully compatible with Mac (Apple) systems • Work with Microsoft Office (PowerPoint, Excel, Word) • Prepare basic reports, summaries, or formatted documents 3. Communication & Follow-Up Support • Provide timely progress updates • Track responses from mailers or outreach lists • Follow up on pending items or data corrections • Ensure smooth coordination and meet project deadlines 4. Social Media Support • Post content once a week to three established platforms • Format content provided and create simple visuals when needed • Follow existing templates or brand guidelines for consistency ✔ Requirements • Must use an Apple/Mac computer • Proficient in Microsoft Office, especially PowerPoint and Excel • Experience with Google Drive / Dropbox for file management • Excellent English communication skills (written and verbal) • Friendly, professional, and empathetic communicator • Highly organized, detail-oriented, and a strong multi-tasker • Self-starter: proactive, resourceful, and able to work independently • Coachable and open to feedback • Quick learner with strong problem-solving ability • Understanding of the healthcare or medical device field is a plus Schedule • flexible hours per week • No fixed hour requirement; deadlines vary • Preferably aligned with PST or a nearby time zone Rate • $6–$7 per hour, depending on experience and skill level How to Apply Please submit a brief proposal describing your relevant experience. You may also attach your résumé within Upwork for easier review. We look forward to working with a dedicated and skilled assistant who enjoys supporting a mission-driven team! Apply tot his job