Job Description
<p class="MsoNormal">Executive & Personal Virtual Assistant (Remote | Part-Time) English language, Notion proficiency,</p><p class="MsoNormal"><strong>Executive & Personal Virtual Assistant (Remote | Part-Time)</strong></p><p class="MsoNormal"><strong>About the Role</strong><br>I am hiring a proactive <strong>Executive & Personal Virtual Assistant</strong> to support me in growing and expanding my investments and real-estate holdings.</p><p class="MsoNormal"><br>This hybrid role blends <strong>executive operations, personal support, and legacy project coordination</strong>—helping manage both business and family priorities.</p><p class="MsoNormal">You’ll handle scheduling, communication, research, and digital organization while keeping projects and personal logistics running smoothly. This is a long-term opportunity for a dependable, resourceful professional who thrives on autonomy and precision.</p><p class="MsoNormal"> </p><p class="MsoNormal"><strong>What You’ll Do</strong></p><p class="MsoNormal"><strong>Executive Support</strong></p><ul style="margin-top: 0in;" type="disc"><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Manage inbox, calendar, and meetings</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Conduct company and market research</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Maintain Notion dashboards and files</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Draft correspondence and summaries</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Coordinate with vendors, partners, and advisors</li></ul><p class="MsoNormal"><strong>Personal & Family Support</strong></p><ul style="margin-top: 0in;" type="disc"><li class="MsoNormal" style="mso-list: l1 level1 lfo2; tab-stops: list .5in;">Organize family schedules, travel, and reservations</li><li class="MsoNormal" style="mso-list: l1 level1 lfo2; tab-stops: list .5in;">Handle flights, hotels, itineraries, and logistics</li><li class="MsoNormal" style="mso-list: l1 level1 lfo2; tab-stops: list .5in;">Manage gifts, vendors, and personal tasks remotely</li><li class="MsoNormal" style="mso-list: l1 level1 lfo2; tab-stops: list .5in;">Maintain strict confidentiality</li></ul><p class="MsoNormal"><strong>Legacy & Special Projects</strong></p><ul style="margin-top: 0in;" type="disc"><ul style="margin-top: 0in;" type="circle"><li class="MsoNormal" style="mso-list: l1 level2 lfo2; tab-stops: list 1.0in;">Assist with family-legacy, philanthropy, and archival work</li><li class="MsoNormal" style="mso-list: l1 level2 lfo2; tab-stops: list 1.0in;">Organize digital materials and Notion project boards</li><li class="MsoNormal" style="mso-list: l1 level2 lfo2; tab-stops: list 1.0in;">Coordinate education and cultural initiatives </li><li class="MsoNormal" style="mso-list: l1 level2 lfo2; tab-stops: list 1.0in;"><strong>What I am Looking For</strong></li><ul style="margin-top: 0in;" type="square"><li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">3 + years as an Executive / Personal Assistant or VA</li><li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">Excellent written & spoken English</li><li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">Proficient with <strong>Notion</strong> and Google Workspace</li><li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">Highly organized, proactive, and trustworthy</li><li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">Works well across time zones (EST preferred)</li><li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">Loyal, calm, and solutions-oriented</li></ul></ul></ul><p class="MsoNormal"><strong>Bonus Skills</strong></p><ul style="margin-top: 0in;" type="disc"><ul style="margin-top: 0in;" type="circle"><ul style="margin-top: 0in;" type="square"><ul style="margin-top: 0in;" type="square"><li class="MsoNormal" style="mso-list: l1 level4 lfo2; tab-stops: list 2.0in;">Experience in real estate, M&A, or family-office settings</li><li class="MsoNormal" style="mso-list: l1 level4 lfo2; tab-stops: list 2.0in;">Basic presentation / design skills (Slides, Canva)</li><li class="MsoNormal" style="mso-list: l1 level4 lfo2; tab-stops: list 2.0in;">Travel-planning or event-coordination background</li></ul></ul></ul></ul><p class="MsoNormal"><strong>Why This Role</strong></p><ul style="margin-top: 0in;" type="disc"><ul style="margin-top: 0in;" type="circle"><ul style="margin-top: 0in;" type="square"><ul style="margin-top: 0in;" type="square"><ul style="margin-top: 0in;" type="square"><li class="MsoNormal" style="mso-list: l1 level5 lfo2; tab-stops: list 2.5in;">Remote | U.S. or International</li><li class="MsoNormal" style="mso-list: l1 level5 lfo2; tab-stops: list 2.5in;">Part-time (10-15 hrs / wk) </li><li class="MsoNormal" style="mso-list: l1 level5 lfo2; tab-stops: list 2.5in;">Competitive compensation based on experience & location</li><li class="MsoNormal" style="mso-list: l1 level5 lfo2; tab-stops: list 2.5in;">Growth-oriented, long-term partnership</li></ul><li class="MsoNormal" style="mso-list: l1 level4 lfo2; tab-stops: list 2.0in;">Please include<br>1️<span style="font-family: 'Segoe UI Symbol',sans-serif; mso-bidi-font-family: 'Segoe UI Symbol';">⃣</span> A short cover letter introducing yourself<br>2️<span style="font-family: 'Segoe UI Symbol',sans-serif; mso-bidi-font-family: 'Segoe UI Symbol';">⃣</span> Your résumé or LinkedIn profile<br>3️<span style="font-family: 'Segoe UI Symbol',sans-serif; mso-bidi-font-family: 'Segoe UI Symbol';">⃣</span> A brief Loom (2 min max) or written note answering:<br><em>“What systems or habits help you stay organized while supporting a busy entrepreneur with aspirations for growth who also prioritizes quality family time with his wife and three young sons.</em></li></ul></ul></ul></ul><p class="MsoNormal"> </p>
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