Job Description
Our client, a new and growing asset management firm, is seeking a highly capable and proactive Executive Assistant / Office Manager to support senior leadership, including the CEO, COO, and an additional Partner, while helping oversee day-to-day office operations across their offices in New York City and Westport, CT. This is a highly visible role for someone who enjoys wearing multiple hats and being deeply embedded in the business. The ideal candidate will be a self-starter who thrives in a fast-paced, entrepreneurial environment and takes pride in keeping executives organized, offices running smoothly, and culture thriving. This role offers flexibility and autonomy, with a strong emphasis on ownership, discretion, and partnership with leadership. This role will be based in NYC with occasional travel to their Westport, CT office RESPONSIBILITIES • Provide high-level executive support to the CEO, COO, and Partner, including calendar management, meeting coordination, travel arrangements, and expense processing • Manage complex scheduling across multiple executives, proactively identifying and resolving conflicts • Serve as the point person for office operations across NYC and CT, coordinating with building management, IT, and external vendors • Oversee office logistics, supplies, and general upkeep to ensure a professional and well-run environment • Partner with leadership to help build and maintain a strong internal culture, including team initiatives, events, and day-to-day engagement • Assist with light Investor Relations support, including coordinating meetings, preparing materials, and tracking follow-ups • Maintain internal systems, contacts, and documentation to support executive and firm-wide workflows • Participate in team meetings and support cross-functional collaboration • Take ownership of ad hoc projects and initiatives as they arise, always anticipating needs and next steps REQUIREMENTS • 2-3+ years of experience providing executive-level administrative support, ideally within asset management, financial services, or a fast-paced entrepreneurial environment • Proven ability to support multiple senior executives with professionalism, discretion, and sound judgment • Strong organizational and problem-solving skills with exceptional attention to detail • Excellent written and verbal communication skills • Comfortable interfacing with external stakeholders, vendors, and internal teams • Adaptable, proactive, and able to operate independently with minimal oversight • Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); comfort learning new systems as needed • Bachelor’s degree required • Experience supporting office operations and working with IT/building management strongly preferred SALARY $110-130K base (DOE) + discretionary bonus + great benefits HOURS 8:30/9am–5:30pm, with availability after hours as needed 1 x a week WFH #IND1 Apply tot his job