Job Description
Events Office Administrator (Remote) Philadelphia, PA (Fully Remote)
Department: Gifts & Planned Giving – Philadelphia Campus
Duration: March 1, 2026 – June 1, 2026
Schedule: Up to 20 hours/week | 4 days/week | 9:00 AM – 5:00 PM EST
Pay Rate: $15 to $22/hr on W2
Position Summary
We are seeking a detail-oriented and highly organized Events Office Administrator to provide advanced administrative and data management support for the Gifts & Planned Giving team. This fully remote role supports executive-level event preparation, donor communications, scheduling coordination, and database management.
The ideal candidate thrives in a fast-paced environment, demonstrates exceptional discretion with confidential donor information, and has strong data entry and organizational skills.
- Key Responsibilities Administrative Support
- Triage and route internal/external calls; provide prompt and courteous assistance.
- Schedule and coordinate meetings, interviews, conferences, and committee activities.
- Prepare presentations, reports, letters, memoranda, and related documentation.
- Manage calendars, appointments, and travel arrangements.
- Process travel forms, invoices, check requests, and expense reports.
- Support reception desk coverage and front desk communications (as needed).
- Assist with new hire onboarding and timekeeping processes.
- Event & Donor Support
- Support large-scale event preparation through timely and accurate data entry.
- Communicate with donors via phone as required.
- Assist with registration tables, name tag creation, and on-site event logistics (if needed).
- Maintain donor confidentiality at all times.
- Data & Systems Management
- Utilize Raiser’s Edge (RE) and/or Salesforce to:
- Code gifts and update donor biographical information.
- Enter notes and maintain records.
- Run reports and create exports for spreadsheets.
- Execute mail merges, labels, and envelopes.
- Maintain charts, files, correspondence, and reporting systems.
- Assist staff with basic technical troubleshooting (Word, Excel, Outlook).
- Participate in cross-training initiatives for collaborative team support.
- Office Operations
- Oversee and order office supplies.
- File, fax, shred, and manage physical/digital records.
- Support internal systems and reporting improvements.
- Required Qualifications
- High School Diploma or GED required (associate’s degree preferred).
- Strong data entry accuracy and timeliness.
- Excellent written and verbal communication skills.
- Ability to manage multiple deadlines in a fast-paced environment.
- High level of discretion with confidential donor information.
- Strong organizational and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Customer-focused mindset with strong collaboration skills.
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