Job Description
- *Position Title: IP Enforcement Paralegal / Brand Protection Assistant**
- *Overview**
We’re looking for a proactive, detail-oriented **IP Enforcement Paralegal / General Assistant** to help protect our brand and products across major online platforms. The ideal candidate has hands-on experience in **intellectual property enforcement—especially handling DMCA takedowns, trademark, or copyright matters—and enjoys maintaining organized records while coordinating with legal counsel.**
This role offers the opportunity to take ownership of our brand protection initiatives, collaborate with our attorneys, and improve internal IP tracking systems and processes.
- ### Key Responsibilities
- *Intellectual Property Enforcement & Legal Coordination**
- Prepare, submit, and track DMCA takedown notices across major marketplaces and social media platforms (Amazon, eBay, Facebook, Instagram, YouTube, Alibaba, TikTok, etc.).
- Manage and track infringement reports filed with online platforms, hosting providers, and partner organizations.
- Maintain detailed records of infringing listings, accounts, and counterfeit products using organized logs and databases.
- Support legal filings or claims by organizing and comparing evidence documentation.
- Communicate and coordinate with English-speaking legal teams to assist with claims, responses, and follow-up actions.
- Monitor deadlines and ensure timely follow-through on all enforcement actions.
- *Investigations, Research, and Monitoring**
- Identify and document unauthorized use of our brand or products across e-commerce platforms and social media.
- Gather and organize evidence (screenshots, links, seller information, timestamps, etc.) following proper documentation standards.
- Conduct research to identify repeat offenders or related accounts using available online tools and methods.
- Stay up to date on new IP enforcement tools, reporting systems, and workflow improvements.
- *Process Development & Workflow Management**
- Help design templates, checklists, and documentation standards for enforcement workflows.
- Collaborate with the internal team to improve tracking systems in ClickUp or similar project management tools.
- Generate regular reports summarizing enforcement activities, case progress, and market trends.
- Assist in developing Standard Operating Procedures (SOPs) for IP protection efforts.
- *Administrative & Coordination Support**
- Assist with administrative tasks such as drafting correspondence, record keeping, and scheduling.
- Communicate clearly and professionally with attorneys, vendors, and team members.
- Maintain an organized digital filing system within Google Workspace.
- Handle sensitive and confidential information with discretion.
- **
### Required Qualifications
- Proven paralegal experience, ideally in intellectual property, copyright, or trademark law.
- Experience preparing or filing DMCA takedown notices or IP infringement submissions.
- Strong understanding of how infringing content is identified, documented, and reported for removal.
- Excellent written and verbal communication skills in fluent English.
- Skilled at maintaining organized logs, records, or evidence documentation.
- Proficient with Google Workspace (Docs, Sheets, Drive, Gmail) and/or Microsoft Office.
- Ability to self-manage priorities and meet deadlines independently.
- Exceptional attention to detail and accuracy.
- **
### Preferred Qualifications
- Experience with ClickUp or similar project management tools (Notion, Asana, Trello).
- Familiarity with workflows that enhance efficiency and organization in legal or IP tasks.
- Understanding of online brand protection, digital media IP issues, and counterfeit prevention.
- Prior collaboration with U.S. IP attorneys or brand enforcement teams.
- **
### Traits We Value
- **Resourceful investigator:** Finds creative and ethical ways to identify and document infringing activities.
- **Highly organized:** Maintains exceptional records and ensures consistent follow-up.
- **Dependable communicator:** Keeps attorneys and team members informed of progress and results.
- **Tech-savvy:** Comfortable using cloud tools, shared drives, and modern task management systems.
- **Trustworthy and discreet:** Handles confidential brand and legal information with integrity.
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### Tools & Platforms
- Google Workspace (Drive, Sheets, Docs, Gmail)
- Microsoft Office
- Online brand protection portals (Amazon Brand Registry, Meta Rights Manager, YouTube Studio, TikTok IPR, Alibaba IPP, etc.)
- ClickUp (for task tracking and documentation)
- **
### Work Environment
- Fully remote, flexible hours.
- Communication mainly via email, Google Meet, and ClickUp (training available).
- Occasional coordination calls with attorneys or leadership.
- **
### Engagement & Compensation
- Contract-based or long-term retainer via Upwork.
- Potential to grow into a lead role managing brand protection and IP enforcement systems.
- Consistent weekly engagement expected; workload may vary with active enforcement priorities.
- **
### How to Apply
Please include:
1. A brief summary of your relevant IP enforcement and paralegal experience.
2. Example(s) of DMCA or infringement claims you’ve handled (redacted is fine).
3. A short description of how you would organize an infringement tracking system for our brand.
4. Your hourly rate and weekly availability.
5. Preferred working hours and time zone.
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