Job Description
Note: The job is a remote job and is open to candidates in USA. OneDigital is on a mission to help people do their best work and live their best lives. The Payroll Specialist will be responsible for executing accurate payroll processing, compliance audits, and process improvement.
- Responsibilities
- Responsible for independently managing multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments
- Responsible for all aspects of payroll, with activities that include payroll processing; tax set up and compliance; payroll configuration within HRIS; reporting; and compliance auditing
- Systems may include but not limited to ADP, PayChex, Paycom, Paylocity, Paycor, and Kronos
- Will play a crucial role in system conversions and implementations related to payroll and time and attendance
- This role requires sharp attention to detail, a drive for process enhancement, and a dedication to providing exceptional customer service to employees
- This role serves as an integral extension of the HR team, contributing expertise in tax audit processes, technical proficiency in payroll operations, and a comprehensive understanding of the entire payroll processing lifecycle
- Coordinate 401(k) contribution/HSA submission processes by inputting accurate data into vendor portals
- Audit and review benefit deductions. Reconcile against election and enrollment information in carrier sites to ensure that employees have the appropriate deductions being deferred
- Demonstrated ability to improve processes and diagnose problems
- Prepare manual payments when required
- Ensure compliance with federal, state and local wage and hour laws
- Review timesheets and time off requests and address any discrepancies
- Ensure timely and precise submission, conducting thorough verification for compliance
- Proactively address discrepancies to uphold program integrity
- Identify areas for improvement in payroll and benefits processes and recommend best practices
- Collaborate with HR and finance teams to address identified issues and optimize operations, ensuring effective implementation and maintenance of agreed-upon solutions within the organization
- Ensure that tax setups are compliant and updated with employee changes
- Complete monthly and quarterly audits (401k, benefits, payroll, etc.)
- Review paper mail items, update relevant information as needed, and forward to appropriate teams as required
- Payroll Specialist may periodically be asked to assist with generalist responsibilities (benefits admin, onboarding, offboarding etc..) when coverage is needed to ensure a superior level of client service
- Other responsibilities, initiatives and projects as required
- Skills
- Must be eligible to work in the United States without the need for work visa or residency sponsorship
- Working knowledge of payroll processing, taxes, compliance, and auditing
- Demonstrated ability to improve processes and diagnose problems
- Experience with Microsoft Office (Word, Excel and PowerPoint)
- Experience in providing quality customer service required
- 5-7 years of payroll experience in a dedicated payroll function, with multiple states/jurisdictions
- Bachelor's degree in human resources or related field preferred
- Benefits
- Health, wellbeing, retirement, and other financial benefits
- Paid time off
- Overtime pay for non-exempt employees
- Robust learning and development programs
- Reimbursement of job-related expenses per the company policy
- Employee perks and discounts
- Company Overview
- OneDigital is focused exclusively on employee benefits. It was founded in 2000, and is headquartered in Atlanta, Georgia, USA, with a workforce of 1001-5000 employees. Its website is https://www.onedigital.com.
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