Job Description
Location: Latin America, Philippines
Working Hours: 7:00 AM – 3:00 PM Florida time (EST) or 9:00 AM – 5:00 PM Florida time (EST)
We are looking for a detail-oriented and highly organized Junior Administrative Assistant to support daily operational and administrative processes for a HVAC company based in Florida.
This is an excellent opportunity for an early-career professional looking to grow within a project-driven environment while working with an international team. You will support project coordination, reporting, supplier interactions, procurement-related processes, and documentation management to ensure smooth day-to-day operations.
- Responsibilities
- Register and manage company participation on tender and procurement platforms;
- Support preparation and submission of documentation for tender participation;
- Prepare and track mileage reimbursement reports;
- Open and manage supplier credit accounts;
- Prepare reports related to tools and equipment usage;
- Place and track equipment and supply orders;
- Assist in maintaining accurate office and project documentation;
- Coordinate with vendors and internal team members;
- Support day-to-day administrative coordination as needed.
- Requirements
- 1–2 years of relevant experience (administrative support, project coordination, procurement, or similar);
- Fluent English (written and spoken);
- Strong attention to detail and high level of accuracy;
- Analytical mindset with ability to work with reports and documentation;
- Quick learner who can adapt to new systems and processes;
- Strong communication skills;
- Proficiency in document management and digital tools (e.g., Google Workspace, Excel, Trello, ChatGPT etc.);
- Comfortable working US business hours.
Bonus points for
- We offer excellent benefits, including but not limited to
- Stable full-time remote contract.
- Opportunity to work with a US-based team;
- Clear responsibilities and stable workflows;
- Exposure to project management and procurement processes;
- Opportunity to grow within a structured and supportive environment.
Apply tot his job
Apply To this Job