Job Description
About Grubby
Grubby (grubby.ai) is an AI-powered academic writing SaaS platform that helps students produce better papers, faster. We combine cutting-edge AI models with expert academic guidance to deliver a product students love. We're a small, scrappy startup based in Puerto Rico, and we're growing fast.
We're looking for a sharp, organized, and proactive Executive Assistant & Operations Manager to support our founder and help keep the business running smoothly. This is a catch-all role for someone who thrives in a fast-paced startup environment and can wear many hats.
What You'll Do
- Manage the founder's calendar, communications, and day-to-day scheduling
- Coordinate across teams including developers, QA, marketing, and coaching staff
- Help manage and oversee marketing initiatives including email campaigns, social media content, and TikTok UGC creator programs
- Assist with hiring and onboarding of freelancers and contractors
- Track project timelines, deliverables, and follow up to ensure nothing falls through the cracks
- Handle billing operations, payment management, and customer support escalations
- Prepare reports, presentations, and internal documentation
- Support general business operations: vendor management, research, travel coordination, and ad hoc projects
- Interface with students, creators, and partners on behalf of leadership as needed
Who You Are
- Bachelor's degree from a reputable university
- 2+ years of experience in an executive assistant, operations, or office management role
- Highly organized with strong attention to detail and the ability to manage multiple priorities
- Excellent written and verbal communication skills in English
- Comfortable with technology and SaaS tools (Slack, Notion, Airtable, Stripe, Google Workspace, etc.)
- Self-starter who can work independently and take initiative without constant direction
- Based in Puerto Rico (required) - this is a remote position but candidates must reside on the island
- Familiarity with the EdTech or AI space is a plus but not required
What We Offer
- Competitive salary ($38,000 - $50,000/year depending on experience)
- Fully remote work environment
- Direct access to and mentorship from the founding team
- Opportunity to grow with an early-stage AI startup
- A dynamic, fast-paced environment where your contributions have immediate impact
Pay: $38,000.00 - $50,000.00 per year
Work Location: Remote
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