Job Description
```html
About arenaflex – Pioneering Security Solutions in Tulsa
arenaflex is a dynamic, fast‑growing security firm dedicated to protecting businesses and communities across the Tulsa metropolitan area. With a tight‑knit team of under 100 professionals, we are in an exciting expansion phase that offers ample opportunity for ambitious individuals to make a meaningful impact. Our core values—integrity, vigilance, collaboration, and continuous improvement—drive everything we do, from frontline security operations to the internal functions that keep our organization thriving.
Joining arenaflex means becoming part of a forward‑thinking environment where every employee’s contribution matters. As we broaden our service portfolio and deepen our market presence, we need talented, detail‑oriented professionals to support the backbone of our organization: the Human Resources and Operations teams.
Position Overview – Human Resources & Data Entry Coordinator
The Human Resources & Data Entry Coordinator at arenaflex is a pivotal role that merges traditional HR support with meticulous data management. Reporting to the HR Manager, you will act as the first point of contact for employee inquiries, assist with full‑cycle recruiting, streamline onboarding and off‑boarding processes, maintain confidential personnel records, and help drive employee engagement initiatives. While payroll and background checks are outsourced, your focus will be on enhancing internal HR workflows, ensuring compliance, and fostering a positive employee experience.
This is an entry‑level, full‑time position based on‑site in Tulsa, OK (ZIP 74116) with immediate start. It offers a clear pathway for growth as arenaflex continues to scale its operations.
Key Responsibilities
- Employee Liaison: Serve as the primary contact for staff questions about HR policies, benefits, and procedural guidance, delivering timely and accurate information.
- Recruiting Support: Manage the full‑cycle recruiting workflow including drafting and posting job advertisements, screening resumes, scheduling interviews, coordinating candidate communications, and assisting with offer preparation.
- Onboarding & Off‑boarding: Facilitate new‑hire orientation, ensure completion of required documentation, set up system access, and conduct exit interviews alongside the HR Manager for departing employees.
- Record Management: Maintain up‑to‑date employee files—both physical and electronic—ensuring confidentiality, compliance with data‑privacy regulations, and accurate archival of historical data.
- Benefits Administration Assistance: Help employees navigate enrollment processes, process changes, and address benefits‑related inquiries in partnership with external benefits administrators.
- Employee Engagement: Support recognition programs, pulse surveys, and coordinate company‑wide events that reinforce a strong, inclusive workplace culture.
- Compliance & Documentation: Conduct regular audits of HR documentation, update policies, track mandatory training completions, and issue reminders for compliance deadlines.
- Performance Review Coordination: Track performance‑review schedules, send reminders to managers and employees, and compile final reports for leadership review.
- Policy & Handbook Development: Contribute to the continuous improvement of the employee handbook, standard operating procedures, and other HR guides.
- Reporting & Analytics: Generate HR metrics such as turnover rates, headcount trends, absenteeism statistics, and other key performance indicators for senior management.
- General Administrative Support: Provide ad‑hoc assistance to both HR and Operations teams, ensuring smooth daily operations and prompt resolution of issues.
Essential Qualifications
- High school diploma or GED required; associate’s or bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- Prior exposure to HR, recruiting, or administrative support (internships, part‑time roles, or volunteer experience) is advantageous but not mandatory.
- Exceptional organizational skills with a proven ability to manage multiple priorities in a fast‑paced environment.
- Strong attention to detail, especially when handling confidential employee data and documentation.
- Excellent written and verbal communication abilities, enabling clear interaction with employees at all levels.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS or ATS platforms is a plus.
- Positive, solution‑oriented attitude with a willingness to learn, adapt, and grow within the organization.
Preferred Qualifications & Additional Skills
- Familiarity with employment‑law basics (e.g., FMLA, OSHA, EEOC) and HR best practices.
- Experience using applicant‑tracking systems (e.g., Greenhouse, Lever) or HR information systems (e.g., BambooHR, ADP Workforce).
- Basic data‑analysis skills—ability to create and interpret simple Excel dashboards and charts.
- Customer‑service mindset with a focus on delivering an outstanding employee experience.
- Capability to handle sensitive information with discretion and maintain strict confidentiality.
Core Competencies for Success
- Time Management: Prioritize tasks effectively to meet deadlines without compromising quality.
- Problem Solving: Identify issues quickly, propose practical solutions, and follow through to resolution.
- Interpersonal Skills: Build trusting relationships with staff, management, and external partners.
- Technology Adaptability: Comfort with learning new software tools, HR platforms, and digital communication channels.
- Continuous Improvement: Seek feedback, stay informed about HR trends, and proactively suggest process enhancements.
Career Growth & Development Opportunities at arenaflex
arenaflex is committed to nurturing talent from within. As you master the coordinator role, you will have clear pathways to advance into senior HR positions such as HR Generalist, HR Specialist, or HR Manager. We offer:
- Mentorship Programs: Pairing with experienced HR professionals for guidance and skill development.
- Professional Certifications: Financial assistance for SHRM‑CP, PHR, or related HR certifications.
- Cross‑Functional Exposure: Opportunities to collaborate with Operations, Security, and Business Development teams, broadening your organizational perspective.
- Leadership Training: Access to internal leadership workshops and external seminars focused on people management, data analytics, and strategic HR planning.
Compensation, Perks & Benefits
While exact figures are dependent on experience, the role offers a competitive hourly wage that reflects your skill set and contributions. In addition to base compensation, arenaflex provides a comprehensive benefits package that includes:
- Health, dental, and vision insurance options available after the probationary period.
- Paid time off (PTO) and company holidays to support work‑life balance.
- Retirement savings plan with employer match.
- Employee assistance program (EAP) for personal and professional support.
- Tuition reimbursement for continued education and certifications.
- Employee recognition programs, including quarterly awards and celebration events.
- On‑site wellness initiatives and a supportive, collaborative team environment.
Work Environment & Culture at arenaflex
Our Tulsa office blends a professional atmosphere with a welcoming, family‑like vibe. You’ll find an open‑plan layout that encourages cross‑departmental communication, coupled with quiet spaces for focused work. arenaflex’s culture is built on:
- Transparency: Regular town‑hall meetings and open‑door leadership keep everyone informed.
- Inclusivity: A commitment to diversity and an environment where every voice is respected.
- Collaboration: Team‑based projects, brainstorming sessions, and social events that foster camaraderie.
- Innovation: Encouragement to suggest new ideas, streamline processes, and adopt emerging technologies.
- Community Engagement: Participation in local outreach, volunteer days, and partnerships with Tulsa nonprofits.
Why Join arenaflex?
If you are a detail‑oriented professional who thrives on supporting people, enjoys working with data, and wants to grow within a thriving security company, this role is tailor‑made for you. You will be at the heart of arenaflex’s people strategy, directly influencing employee satisfaction and operational efficiency. Your contributions will be visible, valued, and rewarded.
Ready to Make an Impact?
Take the next step in your HR career and become an integral part of arenaflex’s mission to protect and empower the Tulsa community. Submit your application today and start a rewarding journey where your organizational expertise and passion for people will shape the future of our growing team.
```
Apply for this job