Job Description
About the position
The Technology Department of one of the fastest-growing accounting firms in the country is seeking a Technology Procurement Specialist who is motivated to learn, excited to collaborate and passionate about delivering outstanding results. This individual will have a direct impact on our firm’s mission of serving as a catalyst for those striving to achieve their highest potential.
The Procurement Specialist will work closely with Management to coordinate administrative, business development, and operational efforts for the Technology Advisory team.
- Responsibilities
- Main point contact for all hardware, software, and equipment for the clients of the technology team
- Assist with vendor management for key partners, such as Dell, Cisco, and distribution partners, and others
- Contribute to establishing best practices for ordering and invoicing to ensure correct margin is obtained on each order
- Identify and negotiate strategic vendor relationships
- Manage efforts in areas such as incentives, vendor changes, relocation of suppliers, design changes, etc.
- Identify excess, obsolete, and discontinued products
- Assist Account Manager on PC refresh plans for all clients and manage the timeline to obtain best pricing for hardware purchases
- Develop and maintain metrics to monitor vendor performance and defining work focus activities and projects
- Direct communication all vendors
- Protect the financial performance of the organization by identifying potential supply chain issues
- Participate in Quarterly Road Map planning meetings with Account Managers on key clients to determine upsell opportunities for clients
- Perform cost analysis on standard products to ensure we are getting the best possible price
- Perform market analysis to ensure we are selling products for the best possible margin
- Prepare client invoices and assistance with various accounts payable / accounts receivable duties as necessary
- Work with management to develop marketing strategies and campaigns that line up with vendor specials or incentives
- Utilize the internal customer relationship management (CRM) system to document activities, track opportunities, and support client procurement workflows
- Assist with managing client software and license renewals on a timeline fashion
- Work with top clients to build relationships for all hardware and software purchases
- Manage special projects related to supporting sales team and trade shows, etc.
- Requirements
- Excellent computer skills with knowledge of Word, Excel, and Outlook; and knowledge of basic office equipment
- Ability to negotiate costs, terms, SLAs, and incentives while managing multi‑party vendor and distributor relationships (Dell, Cisco, Microsoft, etc.)
- Awareness of supply‑chain risks, including identifying EOL/EOS products, backorders, and required substitutions, and effectively communicating impacts
- Ability to navigate vendor and distributor portals such as Dell Premier, Cisco Commerce Workspace (CCW), TD SYNNEX, and Ingram Micro (or equivalents)
- Ownership of ordering, invoicing, and audit‑trail processes with a focus on improving accuracy and cycle times
- Excellent oral and written communication skills with excellent interpersonal skills
- Outstanding prioritization, organization, coordination, and time management skills to coordinate and prioritize multiple tasks to meet deadlines and apply protocols to coordinate flow of materials and correspondence within the Organization
- Demonstrated ability to handle a wide range of demanding inquiries effectively and diplomatically from a variety of internal and external sources
- Effective at negotiating costs and contracts
- Strategic thinker to investigate automation for manual processes
- 2-4 years of experience working in an office environment
- Nice-to-haves
- Bachelor's degree in business, or similar degree preferred, but not required
- Benefits
- Work Flex program which gives you the opportunity to work at our Chesterfield office, our Downtown St. Louis office, remotely, adopt a hybrid approach or even switch between these options as you prefer.
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