Job Description
A top-rated nursing facility in Brooklyn, Cobble Hill Life Center, is currently hiring a Medical Administrative Office Assistant / Office Manager to join our team!
Cobble Hill Life Center is committed to providing high-quality, compassionate care in a culturally sensitive environment. Many of our team members come from the communities we serve, and we pride ourselves on maintaining strong standards of regulatory compliance, operational excellence, and resident-centered care.
Compensation: $66,300-$68,000 per year
Position Summary
The Medical Administrative Office Assistant / Office Manager provides comprehensive administrative and operational support to Nursing Leadership to ensure regulatory compliance, organizational efficiency, and the timely completion of reports, audits, and documentation in a long-term care setting.
- Essential Duties & Responsibilities of Administrative & Leadership Support
- Coordinate interviews and prepare materials for meetings, in-services, and orientations.
- Maintain audit tracking systems, reports, logs, and confidential records.
- Support Nursing Leadership with report preparation, compliance submissions, and follow-up tasks.
- Run and distribute EMR reports; track high-risk residents and complete equipment audits.
- Manage office organization, supplies, invoices, and internal communications.
- Create presentations, summaries, graphs, flyers, and resident lists as needed. Regulatory, Compliance & Survey Readiness
- Maintain the Department of Health (DOH) binder and assist during surveys.
- Prepare and submit corporate compliance reports.
- Support internal investigations and review nursing documentation for errors or compliance concerns. Required Skills & Qualifications
- High school diploma required; higher education preferred.
- Prior healthcare administrative experience preferred.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Sigma EMR knowledge preferred.
- Strong organizational, communication, and time-management skills. Professional Expectations
- Maintain a professional appearance and strict confidentiality at all times.
- Demonstrate initiative, accountability, attention to detail, and a willingness to learn.
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