Job Description
Equity Only | 0.4 Percent | 1-2 Hours per Week | Founding Consultant We are currently renewing or initiating our insurance, so you will be busy right away. We will request more time up front and then less as we approach steady state once insurance has been renewed/obtained. We are seeking a Founding Fractional Chief Operating Officer (Ecosystem Operations) for an equity-only role. This individual will be hands-on and will operationalize and enhance the company’s operational, financial, and strategic processes, ensuring alignment with its growth-oriented vision.
Responsibilities include refining and implementing business plans, managing week-to-week operations, optimizing workflows, analyzing data trends, and coordinating financial and budgetary activities. This is a remote role, requiring self-motivated individuals to collaboratively build and manage dynamic operational frameworks for the organization’s ecosystem, in collaboration with others, and leveraging our AI dashboards. We are seeking a Founding Fractional Chief Operating Officer to ensure that work across the ecosystemremains organized, aligned, and consistently moving forward. This is a hands-on operational coordination role focused on execution, clarity, and consistency. The role is structured for high-leverage contribution within a limited time commitment (1-2 hours per week) and is primarily asynchronous. This individual will need to support a centralized, standardized insurance model across the ecosystem. We are building a healthcare and health technology management platform designed to steward and unify a constellation of clinical, research, and technology entities operating nationally and internationally. This part of the role functions as an internal insurance coordination and execution layer, paired with external, properly licensed brokerage infrastructure. The platform defines insurance structure, carrier approach, and standardization, while this role enables compliant interaction with broker platforms and carrier markets through an affiliated external brokerage. This individual will also need to be willing to appropriately step in to fill gaps and ensure smooth processes when other Founding Team members may be away or not yet selected. Core Responsibilities
1.
Operational
Coordination and Visibility Maintain clear visibility into active initiatives across clinical, research, technology, and partnership workstreams
Ensure each initiative has
a defined purpose a current status a clear next step
Identify gaps in ownership, sequencing, or execution
- Ensure that priorities remain aligned with overall direction
- Milestones, Cadence, and Reporting Establish and maintain a consistent cadence for:
weekly status checks monthly summaries quarterly reporting
Track milestones across
product development clinical initiatives research outputs partnerships and commercialization
Support preparation of
board updates investor-facing summaries internal progress reporting
Identify and address
over-scoping misalignment between timelines and capacity unclear deliverables
3.
Communication
Quality and Consistency Review key materials to ensure clarity, accuracy, and consistency
Ensure that communications
reflect actual readiness and progress clearly define ownership and next steps are appropriate for the intended audience
Develop and maintain structured templates for:
updates summaries cross-functional coordination
- Reduce unnecessary back-and-forth by improving how information is organized and presented
- Systems and Workflow Integration Connect workflows across:
multiple entities consultants and team members internal and external collaborators
Establish simple, reliable systems for:
tracking work documenting decisions maintaining continuity
Ensure that key information is consistently accessible and up to date
5.
Insurance
Coordination (Internal Lead Responsibility) This role includes full responsibility for internal insurance coordination across the ecosystem. Maintain a centralized view of:
malpractice coverage general liability coverage related policies across all entities
Track
policy terms renewal timelines covered clinicians and entities
Coordinate with external brokers to:
request and review quotes compare coverage options confirm appropriate coverage
Manage
certificate of insurance requests policy updates and endorsements onboarding of new clinicians into existing coverage
Ensure
coverage remains consistent across entities no gaps or lapses occur documentation is organized and current This role does not involve placing insurance or acting as a broker. It is focused on coordination, oversight, and continuity.
Working Cadence<
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