Administrative Assistant 1 or Trainee (NY HELPS)

🌍 Remote, USA 🎯 Full-time 🕐 Posted Recently

Job Description

The New York State Department of Agriculture and Markets is seeking an Administrative Assistant 1 or Trainee to work in their Division of Food Safety and Inspection in Albany, NY. The role involves providing administrative support to the Farm Products Unit, including handling phone calls, invoicing, and preparing financial reports.

Responsibilities

Answer and channel phone calls from inspections staff and the produce industry
Invoice and facilitate accounts receivables for various programs of the unit by using excel and access spreadsheets and Quick Books
Prepare and process required financial reports
Support the Farm Products staff in daily matters
Process the Farm Products Unit’s p-card expense report reconciliation in SFS
Maintain certificate accountability

Skills

One year of permanent, contingent-permanent, or 55 b/c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
Successful completion of a set training and development program to be advanced to the full performance level of this title
Completion of four mandatory courses: Microsoft Word Basics, Customer Service, Organized Office Worker, Successful Business Writing
Completion of eight courses, four mandatory and four electives, in the following administrative support competencies: Computer Skills and Technology, Interpersonal and Customer Relations, Professionalism and Self-Management, Verbal and Written Communication
One year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law for 70.1 Transfer Qualifications

Benefits

Inexpensive Health Insurance options
Free dental and vision coverage
NYS Pension Plan membership
Generous paid time off
5 days of personal time
13 vacation days
13 sick days
13 paid holidays
Federal Public Service Loan Forgiveness Program (PSLF)

Company Overview

The New York State Department of Agriculture and Markets focuses on enhancing the quality of life for the people of New York State by supporting the production of high-quality and diverse agricultural products; ensuring a safe, nutritious and accessible food supply; providing economic opportunities for farms and rural residents; fostering agricultural environmental stewardship; and safeguarding New York State’s land and livestock. It was founded in undefined, and is headquartered in Albany, NY, US, with a workforce of 201-500 employees. Its website is http://www.agriculture.ny.gov.

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