Job Description
Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services. The Transactional Group Assistant role involves providing high-level administrative and practice management support to a transactional team, including managing calendars, coordinating travel, and editing documents.
Responsibilities
- Acts as a trusted advisor and primary gatekeeper, independently prioritizing conflicting demands while maintaining strict confidentiality and professionalism
- Demonstrates intimate knowledge of assigned attorneys’ practices, work habits, and preferences, anticipating needs and shepherding work forward with minimal direction
- Manages attorney calendars, inboxes, and workflows to keep attorneys informed of upcoming commitments, deadlines, and responsibilities
- Edits, proofreads, and formats complex transactional documents, including agreement provisions, using Track Changes with exceptional accuracy and attention to detail
- Composes and refines correspondence, presentations, and internal and external communications in accordance with professional business writing standards
- Creates, edits, and formats PowerPoint presentations for attorney meetings, client presentations, and external use
- Promote strong client relationships through timely communication and support
- Arrange and confirm travel plans, meeting agendas, and logistics for internal and client-facing events
- Successfully manage multiple responsibilities and adjust to shifting priorities as needed
Skills
- Standard hours for this role are 10:00 AM to 6:00 PM Central Time, with occasional flexibility expected for extended hours
- Strong interpersonal skills and executive presence
- Exceptional written and verbal communication skills with a keen eye for detail
- Extreme attention to detail and accuracy
- Effective communication skills across all levels of the firm
- Sound judgment, discretion, and ability to maintain confidentiality
- Ability to work independently in a dynamic, fast-paced environment
- Flexibility to work outside regular business hours, as needed
- Strong time management and prioritization skills
- Initiative and accountability for assigned tasks
- Prior experience in a law firm or professional services environment
- Bachelor's degree or equivalent experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Benefits
- Competitive salary
- Overall compensation and 401(k)
- Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote)
- In-house and external learning and development opportunities
- Career Coaching Services
- Generous health insurance, mental health and well-being benefits
Company Overview
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