Job Description
Elias Law Group LLP is a mission driven law firm, dedicated to helping Democrats win, citizens vote, and progressives make change. They are currently seeking a Legal Practice Assistant to provide routine administrative support to attorneys, paralegals, and other staff members in their Washington, D.C. office.
Responsibilities
- Proactively maintain overview of timekeepers’ workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion
- Provide a variety of key legal functions by drafting, editing, redlining, and/or proofing documents
- Prepare outgoing mail and packages for prompt delivery, arranging for couriers as needed
- Initiate/Edit/Close new client matter numbers using the firm’s matter inception process
- Review and prepare invoices for client billing and work with attorneys and accounting in processing bills
- Assist in managing expense reports, including entering and submitting expenses using relevant systems
- Coordinate client/attorney/administrative conferences, meetings, and appointments
- Coordinate domestic travel
- Maintain and file electronic and/or paper documents promptly and accurately
- Copy, scan, and fax files and/or documents as needed
- Create electronic and physical binders
- Meeting competing deadlines
- Assume responsibility for miscellaneous tasks and special projects as required
- Be familiar with and adhere to all Firm policies
- Be present at work during regularly scheduled working hours and as needed in the position
- Keep supervisor informed of activities and of any significant problems and/or all personal schedule changes
- Provide timely and accurate timecards regarding hours worked and days missed
- Provide backup Legal Practice Assistant coverage when team members are out of the office or unavailable
- Manage attorney calendars and schedule internal and external meetings
- Adhere to the principles of client and Firm confidentiality
- Work effectively and collaboratively with colleagues, ELG members, and external clients
Skills
- Applicants must have excellent organization and prioritization skills
- Fluency in the various Microsoft Office applications
- Candidates must be adept at prioritizing multiple projects across competing deadlines
- Pay attention to detail
- Keep up with client-facing task tracking
- This role requires a heightened ability to maintain positive and productive contact with attorneys, staff members, and clients while observing confidentiality of client matters
- Candidates must be able to work additional hours beyond the normal schedule as required, especially around relevant election dates or filing periods
- Candidates must demonstrate excellent written and oral communication skills
- Work well individually and collaboratively
- Demonstrate proactivity and problem-solving skills
- Associate's or Bachelor's degree (preferred)
- A minimum of 0-2 years of experience in a law firm, political or professional services environment is preferred
- A strong interest and/or background in politics is preferred
- The ability to travel is a plus
Company Overview
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