Job Description
OVERVIEW
We are seeking a highly organized and reliable Office Manager to support daily operations for a busy excavation and construction company. This role is essential to keeping projects running smoothly by handling administrative, financial, and customer communication tasks.
- Key Responsibilities:
- Answer and manage incoming phone calls and emails
- Coordinate with clients, contractors, and suppliers
- Handle permitting processes (city, county, ACHD, etc.)
- Prepare and submit job applications, permits, and documentation
- Manage accounts payable and receivable
- Pay bills, track expenses, and maintain financial records
- Create and send invoices
- Assist with estimates, bid packages, and proposals
- Maintain job files, schedules, and project documentation
- Order office and job-related materials as needed
- Qualifications:
- Experience in construction office administration (preferred)
- Familiarity with permitting processes and public works (Idaho experience a plus)
- Strong organizational and multitasking skills
- Proficient in QuickBooks Online and Microsoft Office
- Ability to communicate professionally with clients and agencies
- Detail-oriented with the ability to meet deadlines
Why This Role Matters:
This position is the backbone of the company’s operations—ensuring field crews can stay productive while the office runs efficiently, paperwork stays compliant, and cash flow stays on track.
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Work Location: Remote
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