Requirements

Responsibilities:

·       We are seeking a highly organized and proactive
Administrative Executive to support the daily operations of our building and
construction team. This role requires a blend of administrative, operational,
and customer service skills to ensure smooth project delivery, maintain
accurate records, and provide excellent service to both internal teams and
external stakeholders

·       Administrative Support: Provide general
administrative support to the management team, including scheduling meetings,
maintaining calendars, and handling communications (phone, email,
correspondence).

·       Document Management: Assist with creating,
organizing, and filing construction-related documents such as contracts,
permits, RFIs (Requests for Information), change orders, and other project
documentation. Ensure all records are up-to-date, accurate, and easily
accessible.

·       Procurement Support: Assist the purchasing team with
procurement processes by tracking materials, equipment, and supplier invoices.
Coordinate with vendors to ensure timely delivery of supplies and equipment.

·       Project Coordination: Support project managers and
site supervisors by preparing project reports, tracking project timelines, and
maintaining schedules.

·       Help with monitoring project progress and assist in
resolving any administrative roadblocks.

·       Compliance & Reporting: Ensure that all required
permits, licenses, and other regulatory documentation are up to date and
compliant with industry standards.

·       Client & Vendor
Communication: Handle client inquiries, requests, and complaints, ensuring that
all concerns are addressed promptly and professionally. Coordinate with vendors
and subcontractors for smooth project execution.

·       Office Management:
Maintain office supplies, manage equipment, and coordinate office-related
activities to ensure an efficient working environment.

·       Data Entry &
Reporting: Perform data entry for project financials, resource allocations, and
other key metrics. Prepare regular reports on project status, budgets, and
schedules for senior management.

·       Health & Safety
Coordination: Assist with ensuring that all safety protocols and regulations
are adhered to on job sites by tracking safety certifications, training
records, and safety meetings.

·       Other Duties as
Assigned: Perform other administrative and operational tasks as needed to
support the building and construction team.

Candidate Profile:

·       Proven experience (2+ years) in an administrative
role, preferably in construction, engineering, or a related field.

·       Strong knowledge of office software (Microsoft
Office Suite, particularly Excel, Word, and Outlook).

·       Experience with project management software (e.g.,
Procore, Buildertrend, or similar) is a plus.

·       Excellent organizational and time-management skills
with the ability to manage multiple tasks simultaneously.

·       Strong communication skills, both written and
verbal, with the ability to interact professionally with clients, vendors, and
team members.

·       Attention to detail and a proactive approach to
problem-solving.

·       Ability to work independently and as part of a team
in a fast-paced environment.

·       Knowledge of construction terminology, processes,
and documentation is highly desirable.

·       Willingness to work remotely / from home for an
initial period of time

Apply:

Keith
Crossman

[email protected]

Benefits