Job Description
Note: The job is a remote job and is open to candidates in USA. The Concept Agency is a fast-growing boutique marketing agency based in Boca Raton, FL, seeking a highly organized and proactive Personal & Executive Assistant to support the Founder & CEO. This hybrid role involves managing household logistics and supporting business operations, requiring a detail-oriented individual who thrives on variety and initiative. Responsibilities Grocery shopping and stocking the home Light meal prep — cutting and organizing vegetables, organizing the fridge Laundry — washing, drying, and folding General home organization and tidying Coordinating with home vendors (plumber, electrician, cleaners, etc.) Managing Amazon and online orders and returns Occasional school pickups for the kids (driving required) Running personal errands — birthday gifts, pharmacy, office supplies, etc Gift buying for family occasions and kids' friends' birthdays Setting reminders for school deadlines, appointments, and family events Coordinating documents and appointments Managing personal calendar and scheduling Managing and organizing receipts and invoices Ensuring bills and vendor payments are made on time Categorizing and organizing expenses for the bookkeeper Tracking subscriptions and flagging unnecessary spend Shipping and receiving packages (work and occasional personal) Managing one-off projects like listing and selling office furniture online Running office errands — supplies, print jobs, drop-offs, etc Managing Amazon and online orders and returns for TCA Managing the CEO's work calendar Scheduling and confirming meetings, calls, and appointments Coordinating across the TCA team as needed Sending timely reminders for deadlines and upcoming commitments Helping coordinate in-person client and company events — vendor outreach, logistics, timelines Liaising with team members and vendors on the CEO's behalf Work travel research and booking (occasional personal travel as well) Skills Must have own reliable vehicle and valid driver's license 1–3+ years of experience in an assistant, coordinator, or operations role (personal or professional) Highly organized and detail-oriented — nothing falls through the cracks Comfortable with technology and able to learn new tools quickly Experience with or willingness to learn: Google Workspace, Slack, Monday.com, and similar platforms Excellent communication skills — knows when to ask questions and when to just handle it Discreet and trustworthy — you'll be in both personal and professional spaces Positive, proactive, and solutions-oriented Comfortable driving and running errands throughout the Boca Raton area Must be local to Boca Raton / South Florida area Must be comfortable working in both personal (home) and professional (office) environments Must be available Monday–Friday, 9:00 AM – 4:00 PM Must pass a background check Prior experience supporting a founder, executive, or high-net-worth family Familiarity with Klaviyo, Shopify, or marketing agency environments Experience with project management tools (Monday.com, Asana, etc.) Bilingual (English/Spanish) is a plus but not required Benefits Mileage reimbursement for work-related driving A dynamic and varied role — no two days are the same Monday–Friday schedule, 9 AM–4 PM — work-life balance is real here A close working relationship with a driven, creative CEO who values your contribution Opportunity to grow with the role as the agency grows Company Overview The Concept Agency is your out-of-house marketing team. It was founded in 2018, and is headquartered in Toronto, Ontario, CA, with a workforce of 2-10 employees. Its website is