Job Description
ORIX USA is seeking a Japanese bilingual Administrative Assistant to support their senior executives and the CEO Office. The role involves providing high-level administrative support, managing calendars, coordinating travel arrangements, and handling various financial administrative tasks. Responsibilities Provide dedicated support to the senior executives and his team, anticipating needs and ensuring smooth workflow Manage calendars, schedule meetings, and coordinate domestic and international travel arrangements Handle expense reports, invoices, and other financial administrative tasks Answer calls, manage correspondence, and maintain a high level of confidentiality in communication Perform general administrative duties including filing, copying, shipping, ordering office supplies, and technology setup Organize offsite events and meetings, including venue research, catering, and technology setup Prepare and maintain meeting documents, files, and presentations Host and coordinate visits of guests and senior executives, including Tokyo HQ representatives Serve as backup to other administrative staff as needed Provide support during evenings and weekends remotely as needed Skills Bachelor's degree preferred 1-3 years of experience preferred Fluent in Japanese and English (spoken and written) High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) Strong judgment, discretion, and confidentiality Excellent organizational, communication, and interpersonal skills Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment Professional business demeanor with attention to detail Benefits Cash bonuses Long term incentives Health insurance Accident and life insurance Retirement benefits Competitive vacation policy Floating personal holidays Extensive leave options Annual observed holidays Infertility coverage Adoption support Child and elder care Fully paid maternity Generous parental leave benefits Hybrid working model Company Overview Established in the U.S. in 1981, ORIX USA has grown organically and through acquisition into the investment and asset management firm we are today. It was founded in 2001, and is headquartered in Dallas, Texas, USA, with a workforce of 1001-5000 employees. Its website is Company H1B Sponsorship ORIX Corporation USA has a track record of offering H1B sponsorships, with 1 in 2026, 2 in 2025, 5 in 2024, 1 in 2023, 2 in 2022, 4 in 2021, 2 in 2020. Please note that this does not guarantee sponsorship for this specific role.