Job Description
About the role
This position reports to the Director, Litigation & Employment Legal Paralegal Services. Core responsibilities will include providing critical support in the management of labor & employment matters and legal disputes, as well as providing administrative and reporting support as needed.
This position is a hybrid role based in Houston, Texas or Jersey City, New Jersey.
Highly qualified remote candidates will also be considered.
- Specific Responsibilities
- Provide support in broad range of internal and external legal matters, disputes, and investigations, including monitoring litigation activity and deadlines; interfacing with external counsel and internal business and HR partners; arranging/attending witness interviews; preparing and managing document productions; issuing and managing preservation notices; processing settlements; and engaging with expert witnesses, eDiscovery providers and other external vendors/parties. Litigation forums include mediation, arbitration and court proceedings.
- Prepare timely responses to subpoenas and other requests for employment records under attorney supervision.
- Prepare case summaries and chronologies to assist in litigation and investigation matters.
- Prepare and manage RFP responses and internal reports, including monthly/quarterly reports for senior business and legal leadership on significant matters, claims, contingencies, and other evolving topics.
- Update employee benefit, executive compensation and incentive plans, summary plan descriptions and related documents; draft and revise templates and form letters
- Monitoring state and local employment law developments that impact the organization.
- Exercise independent judgment on matter preparation and initiate contact with internal clients, attorneys, and other involved parties.
- Accept receipt of service of process and direct to appropriate internal stakeholders.
- Provide administrative support as needed.
- What you need to know
- Considerable paralegal experience, in either law firm or in-house environment, is required.
- Self-starter initiative with the ability to meet and exceed deadlines, prioritize, multi-task and remain flexible in a fast-paced, changing environment.
- Experience with administrative proceedings and alternative dispute resolution (fact/document gathering, discovery, trial preparation, etc.) is required.
- Must be proficient in Microsoft Office (with a focus on Excel) and have the ability and willingness to develop proficiency in new applications and electronic systems.
- Proven problem-solving skills that demonstrate creativity
- Demonstrated ability to balance thoughtful decision making with careful and timely execution.
- Willingness to take full responsibility for assigned tasks and projects, ensuring quality, timeliness, and accountability from initiation to completion.
- Strong communication, analytical, organizational, research, and writing skills. Attention to detail is critical.
- Excellent collaboration skills and a willingness to “pitch in” to support, enrich, and strengthen the greater Legal, Compliance, Regulatory and Government Affairs department.
- College degree and/or paralegal certificate are preferred.
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