Job Description
We are seeking an Office Assistant who will provide general clerical and administrative support to the assigned office or department.
- Specific Duties & Responsibilities
- Maintain calendar and schedule appointments and meetings.
- Complete various requests for office supplies and equipment.
- Assist with preparation of correspondence, manuscripts, and grant proposals.
- Type, format, edit, and proof materials and communications.
- Support the coordination and execution of special events.
- Make routine travel and hotel accommodations.
- Organize and maintain paper and electronic files.
- Perform data entry.
- Open, sort and screen mail.
- Support and organize various office activities and/or priorities.
- Collect documents and scan physical documents into digital formats.
- Resolve inquiries and advise on university procedures as needed.
- Greet and assist visitors and customers.
- Answer telephone, screen and assist callers, and relay messages.
- Other duties as assigned.
- Minimum Qualifications
- High school diploma or graduation equivalent.
- Six months of related experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Technical Qualifications & Specialized Certifications
- Some experience with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
- Technical Skills & Expected Level Of Proficiency
- Calendar Management - Developing
- Customer Service - Developing
- Data Entry - Developing
- Electronic Office Tools - Developing
- Event Coordination - Developing
- Office Procedures - Developing
- Oral and Written Communications - Developing
- Record Keeping - Developing
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Office Assistant
Job Posting Title (Working Title): Office Assistant (Admissions Office)
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: $15.70 - $25.25 HRLY ($16,000 targeted; Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: Monday - Friday (Up to 15 hours per week)
FLSA Status: Non-Exempt
Location: Remote in Baltimore, MD
Department name: Admissions Office of
Personnel area: School of Nursing
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