Job Description
- What You’ll Own
- Drive residential real estate deals from kickoff to closing and beyond
- Keep every file audit-ready, deadline-safe, and friction-free
- Be the control tower that keeps agents, lenders, and title partners aligned
- Turn moving parts into a clean, predictable pipeline
- Deal Execution
- Launch new files, set up workflows, and maintain pristine digital records
- Juggle a high-volume pipeline without dropping a single thread
- Standardize file structure and ensure every document lands where it should
- Quality & Compliance
- Scrutinize agreements, disclosures, and addenda for accuracy and completeness
- Validate signatures, dates, and required forms before they become problems
- Close gaps fast—chase missing items and correct errors with urgency
- Keep each file aligned to internal checklists and audit standards
- Timeline Control
- Map and monitor key milestones: inspections, financing, appraisal, closing
- Send nudges before things slip—not after
- Flag risks early and escalate anything that could derail timelines
- Stakeholder Sync
- Coordinate daily with agents, lenders, title/escrow, and internal teams
- Share crisp status updates and next actions—no guesswork, no noise
- Clear conditions quickly so deals keep moving
- Close-Out Discipline
- Run a final pre-close sweep to ensure zero loose ends
- Package and archive completed files to meet compliance requirements
- Maintain clean records for easy retrieval and audits
- Must-Haves
- 1–3+ years supporting real estate transactions, compliance, or similar operations
- Obsessive attention to detail—you catch what others miss
- Clear, professional English communication (written and verbal)
- Proven ability to manage volume and hit deadlines without chaos
- Strong organization and follow-through—you finish what you start
- Nice-to-Haves
- Hands-on experience with tools like Dotloop, SkySlope, or equivalent systems
- Working knowledge of U.S. real estate paperwork and closing flow
- Experience supporting U.S.-based agents or brokerages remotely
- Setup & Tools
- Stable high-speed internet and a distraction-free workspace
- Comfort with Google Workspace or Microsoft Office
- Ability to learn new systems quickly and keep processes tidy
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