Job Description
The Position
Jean-Louis Law, a virtual business & entertainment law firm, is seeking a highly organized and efficient virtual assistant and paralegal to support its legal team in day-to-day administrative, legal, and business development tasks. The ideal candidate will be proactive, detail-oriented, and a problem solver, and possess excellent communication skills, a desire to understand... trademark and contract law, strong research skills. The successful candidate will be adept at managing multiple responsibilities in a virtual work environment. This is a fully remote position.
Responsibilities and Duties, include but not limited to:
Β Provide administrative support to the team remotely
Β Perform clerical tasks such as organizing electronic files, managing emails, and scheduling appointments
Β Utilize electronic document management systems to maintain and update important files and documents
Β Assist with project management tasks, including coordinating deadlines and tracking progress
Β Conduct data entry and maintain accurate records of information
Β Interact daily with prospective clients, current clients, and attorneys via electronic means
Β Manage prospective client intake process (including onboarding)
Β Proofread documents for errors and ensure they adhere to company standards
Β Conduct online research for legal and general information
Β Communicate with current clients about matters and billing
Β Assist firm's marketing activities, including social media management
Β Create copy for and scheduling of posts on firm's social media platforms
Β Manage firm's social media platforms, including responding to mentions and comments on firm's social media platforms, responding in a timely manner
Β Assist in preparing and filing trademark applications with the USPTO and other authorities
Β Maintain firm's trademark docket
Β Proofread and format legal documents (ex. contracts)
Β Prioritize tasks effectively and meet deadlines
Β Provide support to firm in various administrative tasks and legal matters as needed
Requirements
Β Proven experience as a virtual assistant or in a similar administrative role
Β Proficient in using Dropbox and other document management systems
Β Excellent organizational, problem solving, and time management skills
Β Excellent written and verbal communication skills
Β In cover letter, state who is your favorite actor
Β Familiarity with project management tools and techniques
Β Attention to detail and ability to multitask effectively
Β Knowledge of trademark process is a plus
Β Strong ability to work independently and collaboratively in a virtual setting
Β Strong ability to think critically and meet deadlines
Β Must be resident of New York State
To Apply
To apply, submit a cover letter, resume and list of at least 2 references
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