Job Description
- The 2nd Assistant provides comprehensive administrative support to the CEO under the direction of the 1st Assistant. This position requires strong organizational and time management skills, as well as the ability to interface with all internal departments, external clients, and vendors. They will have many opportunities to learn and develop administrative skills while learning from 1st Assistant.
- *Responsibilities** In partnership with the 1st Assistant cultivate a welcoming and professional environment representing the office of the CEO, including daily support, task management, and regular debriefs to assess priority tasks and items for follow-upReserve conference rooms, manage visitor lists, and liaise with building security for upcoming guest accessCoordinate and confirm restaurant reservations, arrange daily lunch orders for the CEO and guests as neededMaintaining general office upkeep and functionality, including but not limited to restocking snacks and supplies, incoming/outgoing mail, facilitating repairs, framing and installation of artworkReconcile and process monthly expense reports; direct documents to appropriate parties for signature, approval, filingOrganize and maintain business and personal filing systems, contact lists, shared databasesManage gift giving for select birthdays, holidays, and special occasions, including researching gift options, presenting to CEO for selection, and coordinating purchase and deliverySupport the 1st Assistant in greeting visitors and clients, calendar management, and scheduling across internal departments as neededSupport the 1st Assistant in coordinating travel logistics, including booking ground transportation, event tickets, catering orders, accommodations, and processing of documentation (e.g., passport/visa)Arrange for screening materials (e.g., DCPs) to be delivered and viewed at the CEO’s home theaterSchedule and manage personal appointments for the CEO as neededAssist with family-related scheduling and personal errands as neededPerform ad hoc duties and special projects as needed
- *Requirements** 1+ years of administrative experience in entertainment industry, preferably at an agency or management firmStrong project and time management, strategic thinking and problem-solving skillsResourceful, proactive, reliable, and assertive when necessaryAbility to communicate effectively and efficiently through strong written and verbal correspondence with all levels of managementExtreme attention to detail and ability to prioritize effectively in any situationHigh level of discretion, proven ability to handle confidential and sensitive informationThe hourly rate range for this non-exempt position in Los Angeles is $21-22.00/hour. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.#media #hybridSkydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.Recruitment Fraud AlertIt has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official “@skydance.com” email address. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at https://skydance.com/report-suspected-fraud/.
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