Job Description
About the role We are seeking a hands-on Real Estate Controller to own monthly close quality across a portfolio of 5 multi-tenant industrial properties held in multiple LLCs, plus a family account of 20 single-family rentals. We also provide property and asset management for properties on behalf of multiple owners and Limited Partners, so trust/security deposit accounting, owner liability, and investor reporting accuracy are critical. This role will oversee an internal bookkeeper and ensure the financial statements are accurate, consistent, and tax and investor-ready.
Interview Question: Show me an example of a monthly reconciliation package you’ve delivered (redacted). What balance sheet accounts did you reconcile and what did the schedules look like? Core Responsibilities Own the monthly close (timeline + checklist) and deliver financials by the 10th–15th business day. Reconcile every balance sheet account monthly, including: bank/credit cards, tenant A/R, prepaid/accrual schedules, loans/interest allocations, intercompany / due-to-due-from between LLCs, security deposits / trust / escrow + owner liabilities.
Review and supervise internal bookkeeper: approve coding rules, reduce uncategorized items, enforce receipt/W-9 documentation, train the bookkeeper on real estate transaction logic. Journal entries & accounting policy: post and document accruals, prepaids, loan entries, define and enforce repair vs capex policy, ensure consistent class/property/entity tracking. Chart of accounts governance: maintain COA structure (property-level reporting), prevent duplicate/messy accounts, enforce “no prior-period edits without approval.” Reporting & analysis: produce monthly close package (BS, P&L, cash summary, JE log, key schedules), deliver property and entity rollups, produce owner/investor-ready reporting and answer basic finance questions.
Tax coordination (not filing): provide clean books and schedules to CPA/EA, support depreciation/fixed asset register and year-end tie-outs, support 1099 workflow (W-9 collection, vendor mapping, reporting file). Bonus if you have experience in tax preparation or tax filing, especially if experienced with the workflow between QBOA and Intuit ProConnect. Tools / systems QuickBooks Online, QuickBooks Online Accountant Excel/bolthires Sheets, Nickel for accounts payable and receivables, bank feeds Experience integrating with property management systems is a plus Must-have 3+ years accounting experience with real estate / property management Proven track record owning monthly close + reconciliations Experience with multi-entity (LLCs) and property-level reporting Experience with trust/security deposit accounting, partnership accounting, and owner liability schedules Comfortable supervising a bookkeeper and creating SOPs Nice-to-have (not required) CPA, CMA, or similar Public accounting or CAS background Experience with multi-state filings (tax pro still handles this) Apply tot his job