Immediate Hiring: Executive Assistant (Temporary)

Position at a Glance:

• Position: Executive Assistant
• Location: Remote
• Compensation: a competitive salary
• Start Date: Immediate openings available
• Company: Workwarp

Â

Â

A remote-first organization with employees across Europe, APAC, and the Americas simplifies the lives of developers creating world-changing applications. After securing Series C funding of $105M in March 2022, the company continues to experience exponential revenue growth. Join for an exciting journey...

The role is seeking a US-based Executive Assistant for a 6-month contract to ensure the Executive Teams operate smoothly at all support levels.

The background of candidates should demonstrate diverse experience in delivering high-level administrative support, including managing calendars in dynamic environments, planning events, and providing coverage when team members are unavailable. A strong emphasis on uniformity and processes is essential as the company scales rapidly.

Responsibilities

• Manage multiple, high-level, ever-changing calendars across Pacific and European time zones.

• Exhibit exceptional travel booking and troubleshooting skills, being on-call when an assigned executive team member is traveling.

• Liaise and schedule meetings with internal and external stakeholders, including employees, strategic partners, media, and customers.

• Collaborate cross-functionally with other team members.

• Provide backup support for any administrative team member who may be out due to PTO, including the EA to the CEO.

• Maintain a flawless track record when handling confidential information.

• Assist with the onboarding process for new executive hires, collaborating closely with executives, IT, and HR to ensure new hires are set up for success. Act as a “new hire buddy” and go-to resource.

• Organize conferences, meetings, team offsites, etc., both virtual and onsite when necessary. Be available to start early or stay late as needed (e.g., for company events or travel delays).

• Perform other duties as assigned.

Qualifications

• 5+ years of experience providing executive administrative support to multiple VP levels and above across various functions and time zones.

• High level of discretion and integrity.

• Excellent oral and written communication skills, demonstrating a high degree of diplomacy.

• Previous experience with Google Suite, specifically Gmail, Google Calendar, G-docs, and G-sheets, in a work environment.

• Strong calendaring skills using Google Calendar.

• Experience collaborating with other executive assistants in a high-functioning, fast-paced environment.

• Ability to anticipate the needs of the executive team.

• Demonstrated ability to book domestic and international travel (Navan experience preferred but not required).

• Capacity to prioritize, focus, and organize your workload each day.

• Familiarity with audio-visual conferencing/event tools such as Zoom and Navan for travel booking needs.

• Familiarity with instant business messaging app, Slack.

• Proficient multi-tasker (email, Slack, calendaring, project management, etc.).

• Ability to plan internal and external offsites and travel as necessary.

• Methodical and effective approach to projects and deadlines, with proactive communication regarding progress.

• Strong time management skills.

• Self-motivated with the ability to work collaboratively and independently.

• Eager to share knowledge and build awareness; teamwork-driven.

Perks (for Full-Time Employees)

• Freedom and flexibility; fit work around life.

• Home office setup; ensuring comfort while working.

• 16 weeks of paid parental leave.

• Technology stipend equivalent to $100 net/month.

• PTO plan encouraging time for personal pursuits.

• Quarterly company-wide hackathons.

• Training stipend for conferences, courses, and classes.

• Equity; as a growing start-up, all employees share in the company’s success.

• Company swag.

• Medical benefits, retirement, and holidays vary by country Apply Job!

   

  We Encourage You to Apply!

  Even if you feel you're not a perfect match, we'd still love to hear from you. We are looking for great people to join our friendly team.

Apply Now

Ready to Apply?

Don't miss out on this amazing opportunity!