Job Description
Clerk/Office Assistant Role
Work Schedule: Mondays, Wednesdays, Fridays | 1:30 PM – 5:30 PM (subject to slight adjustment)
Job Type: Part-Time, In-Person
About the Role:
We are seeking a reliable, detail-oriented Clerk / Office Assistant to support our in-office legal team and ensure smooth day-to-day operations. This entry-level position is ideal for someone looking to gain hands-on experience in an office environment, particularly in the legal or administrative fields. You’ll be a valued member of our team, helping manage administrative tasks and contributing to a welcoming and efficient office atmosphere.
- Key Responsibilities:
- Mail Handling & Document Management
- Retrieve, sort, and distribute incoming mail and FedEx deliveries
- Scan, save, and properly file digital and physical documents using Datto and Clio
- Create, print, and prepare FedEx labels and envelopes for outgoing packages
- File physical documents and create new files as needed
- Client Hospitality & Office Support
- Greet and seat clients in a professional and welcoming manner
- Prepare and serve refreshments, including coffee and water
- Print documents and assist with general clerical needs for attorneys and paralegals
- Respond to in-office support requests promptly and professionally
- Specialized Administrative Tasks
- Process and mail invoices from Trausch Insurance Agency, including drafting and mailing correspondence and bond documents
- Initiate search requests using Trustate software
- Mail legal and administrative documents upon request
- Qualifications:
- Proficiency with word processing tools (e.g., Microsoft Word)
- Comfortable with scanning, saving, and navigating digital filing systems
- Technologically savvy and willing to learn new platforms (e.g., Clio, Datto)
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal skills
- A positive, helpful attitude and eagerness to support a collaborative work environment
- Ability to manage time effectively and work independently
- Bonus:
- Notary Public certification is a plus
Why Join Us?
This role is an excellent opportunity for someone looking to grow their experience in an office or legal environment. You’ll receive training and mentorship in a supportive team setting, with exposure to a variety of legal support and administrative tasks. If you're dependable, eager to learn, and excited to contribute to a professional team this could be the perfect fit.
Apply Now