Executive Admin / Business Analyst, Care Plus Technology

🌍 Remote, USA 🎯 Full-time 🕐 Posted Recently

Job Description

About the position

Perform diversified and confidential administrative duties for department head and senior leadership direct reports as assigned.
Schedule and organize internal and external meetings including Webex and conference calls, handling logistics for outside guests.
Manage calendar system and enhance efficiencies, making last-minute calendaring decisions based on priority and business needs.
Attend key meetings to record minutes, track takeaways, and manage invitations for guest attendees.
Maintain department organization chart and email distribution lists, ensuring timely follow-up on key deliverables.
Handle travel arrangements using Cigna's online travel booking tool.
Submit accurate and timely expense reports and review expense reports submitted by team members.
Process invoices and support contracting processes for contracts and SOWs with vendors and suppliers.
Plan and coordinate onboarding and offboarding of employees/contractors.
Manage team-wide projects/programs such as team-building events and all-hands meetings.

5-10+ years of administrative and executive assistant experience.
Experience partnering with support staff for senior leaders and executives in a large dynamic organization.
Collaborative team player with excellent verbal and written communication skills.
Ability to work independently and maintain confidentiality.
Strong sense of urgency and ability to manage multiple tasks in a high-paced environment.
Expert skills with Microsoft tools including Word, Excel, PowerPoint, and Outlook.
Professional demeanor with a high degree of integrity and accountability.
Detail-oriented with a high level of accuracy.
Demonstrated flexibility and a solutions-oriented mindset.
Technical proficiency with audio and voice equipment, as well as mobile and desktop devices.