Job Description
Position Purpose:
The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department.
Key Responsibilities:
Β 30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
Β 30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.
Β 25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;
Β 15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.
Direct Manager/Direct Reports:
Β This position typically reports to Director/Sr. Director
Β This position has 0 Direct Reports
Travel Requirements: Β No travel required.
Physical Requirements:
Β Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
Working Conditions:
Β Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
Β No travel required
Minimum Qualifications:
Β Must be eighteen years of age or older.
Β Must be legally permitted to work in the United States.
Β Provides primary support to a specific supervisor and/or department.
Β Typically has frequent contacts outside the workgroup.
Β Typically assignments follow existing routines or instructions.
Β Typically considers among a few options and past practice when solving problems
Β Typically, guidance is always available and prior permission is required before changing work methods.
Preferred Qualifications:
Β PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
Β Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills.
Β Skills in operating office equipment (e.g., fax, copier, phone, etc.)
Minimum Education:
Β The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
Preferred Education:
Β No additional education
Minimum Years of Work Experience:
Β 2
Preferred Years of Work Experience:
Β No additional years of experience
Minimum Leadership Experience:
Β None
Preferred Leadership Experience:
Β None
Certifications:
Β None
Competencies:
Β Action Oriented
Β Decision Quality
Β Collaborates
Β Instills Trust
Β Situational Adaptability
Β Communicates Effectively
Β Customer Focus
Β Resourcefulness
Apply Now