Job Description
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Why arenaflex?
arenaflex is a nationally recognized staffing and workforce solutions firm with a legacy of delivering high‑impact talent to organizations across the United States. With more than twenty strategic locations, arenaflex blends deep industry insight with a commitment to integrity, diligence, and a culture we proudly refer to as “Quality In Everything We Do.” Our clients rely on us for temporary, temp‑to‑hire, permanent placement, and security services, and our employees enjoy a workplace that champions growth, continuous learning, and a balanced life.
Position Overview – Administrative & Data Entry Clerk
We are seeking a detail‑oriented, customer‑focused Administrative & Data Entry Clerk to join our Sedonia, MO office. This role is the backbone of our daily office operations, ensuring that information flows accurately, communications are timely, and the front‑desk remains a welcoming point of contact for both internal teams and external partners. If you thrive in a fast‑paced environment, enjoy mastering new software, and take pride in delivering flawless clerical support, this opportunity is a perfect match.
Key Responsibilities
- Front‑Desk Management: Answer the main phone line, greet visitors, and route inquiries to the appropriate department with professionalism and courtesy.
- Mail & Package Handling: Open, sort, and distribute incoming mail; prepare outgoing mail, certified mail, and manage scanning and electronic faxing processes.
- Data Entry & Record Keeping: Accurately input provider documentation, eligibility information, and other critical data into specialty software systems; maintain organized electronic and paper files.
- Provider Communication: Draft and send email correspondence to providers, follow up on documentation requests, and provide clear guidance on submission requirements.
- Eligibility Processing: Process presumptive eligibility forms and ensure proper indexing for easy retrieval.
- Software Training & Adoption: Participate in onboarding sessions for proprietary data systems; demonstrate rapid learning and apply new skills to daily tasks.
- Ad‑hoc Projects: Support team initiatives such as reporting, data audits, and process improvement activities as assigned by supervisors.
Essential Qualifications
- High school diploma or GED; additional coursework in office administration, business, or related fields is a plus.
- Minimum of 1‑2 years of experience performing general office duties, including phone etiquette, mail handling, and basic data entry.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and comfort navigating new software platforms.
- Strong written and verbal communication skills; ability to convey information clearly to providers and internal teams.
- Exceptional attention to detail; proven ability to maintain accuracy while processing high volumes of data.
- Demonstrated reliability, punctuality, and a strong work ethic.
Preferred Qualifications
- Associate’s degree or certification in office administration, business management, or a related discipline.
- Experience in a staffing, recruitment, or healthcare‑related environment.
- Familiarity with customer relationship management (CRM) or applicant tracking systems (ATS).
- Experience using electronic fax and scanning solutions, as well as certified mail preparation.
- Demonstrated ability to train peers on software tools and office procedures.
Core Skills & Competencies
- Organizational Excellence: Ability to juggle multiple tasks, prioritize effectively, and meet deadlines without sacrificing quality.
- Customer Service Orientation: Friendly, patient, and solution‑focused approach when interacting with callers, visitors, and providers.
- Technical Agility: Quick learner who can adapt to new data entry platforms, troubleshoot basic issues, and suggest workflow enhancements.
- Data Integrity: Commitment to entering information correctly, performing regular checks, and adhering to confidentiality standards.
- Team Collaboration: Works seamlessly with recruiters, account managers, and other staff to support broader business objectives.
- Physical Stamina: Comfortable spending prolonged periods seated at a desk and capable of lifting up to 15 pounds when needed.
Physical Demands & Work Environment
The role is primarily desk‑based, requiring extended periods of computer use. Employees must be able to sit for long stretches, occasionally lift lightweight items (up to 15 lb), and navigate a typical office layout. arenaflex provides an ergonomic workspace, adjustable chairs, and standard office equipment to promote health and comfort.
Compensation, Perks, & Benefits
- Competitive Hourly Wage: Salary commensurate with experience and skill level.
- Health & Wellness: Medical, dental, and vision plans available after the introductory period.
- Retirement Savings: Access to a 401(k) plan with employer matching contributions.
- Paid Time Off: Generous vacation, sick leave, and holiday schedule.
- Professional Development: Ongoing training, certification reimbursements, and opportunities to attend industry workshops.
- Employee Recognition: Regular awards programs celebrating accuracy, teamwork, and innovation.
- Flexible Scheduling: Ability to discuss shift preferences within operational needs.
Career Growth & Learning Opportunities
arenaflex invests heavily in the future of its workforce. As an Administrative & Data Entry Clerk, you will have a clear pathway to advance into senior administrative positions, recruitment coordination, or specialized data analysis roles. We encourage employees to pursue internal certifications, attend cross‑departmental trainings, and take part in mentorship programs that accelerate career progression.
Culture & Values at arenaflex
Our culture is built on three pillars: Integrity, Innovation, and Inclusivity. We celebrate diverse perspectives, foster an environment where every voice is heard, and empower individuals to suggest process improvements. Regular team‑building events, community outreach initiatives, and a supportive leadership team create a workplace where you can thrive both professionally and personally.
Equal Opportunity Statement
arenaflex is an equal employment opportunity employer. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law. This policy applies to all employment practices, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
How to Apply
If you are ready to join a dynamic team that values precision, customer service, and continuous growth, please submit your resume and a brief cover letter outlining your relevant experience. Click the “Apply Now” button below to start your journey with arenaflex.
Apply Now – Administrative & Data Entry Clerk
Take the Next Step
At arenaflex, you won’t just fill a seat – you’ll become part of a forward‑thinking organization where your contributions are recognized, your development is supported, and your career aspirations are nurtured. Join us in Sedonia, MO, and help shape the future of workforce solutions.
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