Job Description
About the position
Supports leaders and department operations within non-clinical area by maintaining calendars, scheduling meetings, receiving and sending mail, preparing documents and presentations using Microsoft programs.
- Responsibilities
- Supports department operations by inputting data, answering phones and routing departmental phone calls to appropriate source.
- Answers and routes telephone calls from within or outside of the organization.
- Creates and/or proofs department correspondence and reports, ensures appropriate distribution on documents.
- Coordinates office procedures and efficient operations of the department.
- Communicates effectively via personal contact, phone and in writing with hospital staff, community professionals and vendors.
- May respond on behalf of leader both verbally and in writing as requested.
- Accurately uses all Microsoft applications necessary for reports, letters, forms, etc.
- May assist with timekeeping and tracking of staff requirements (annual education, performance evaluations, onboarding checklists, orientation, etc.)
- Maintains office supplies.
- Assists with project work.
- Assists with cross coverage as needed/directed.
- Other duties as assigned.
- Requirements
- Requires proficient secretarial skills.
- Must have telephone skills.
- Strong communication (verbal and written), interpersonal and organizational skills required.
- Ability to work under stressful conditions in an appropriate manner, independently with minimal supervision and maintain confidential information.
- High School diploma or equivalent required.
- minimum of one (1) years' experience in an office setting performing secretarial duties (receiving and routing phone calls, typing, data entry etc.) required.
- Basic to advanced knowledge of computer system required (i.e. Microsoft Word, Microsoft excel, Microsoft PowerPoint)
- Nice-to-haves
- Experience with Microsoft applications preferred.
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