Administrative Services Analyst I/II - CE

🌍 Remote, USA 🎯 Full-time 🕐 Posted Recently

Job Description

The County of Riverside is seeking an Administrative Services Analyst I/II – CE to support the Finance Division. The role is critical for maintaining service levels in purchasing and contracts, ensuring compliance and efficiency in procurement processes across County departments.

Responsibilities

Plan, coordinate and conduct studies of administrative, operational and facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization
Develop reports and recommendations for appropriate action based on the analysis of gathered data
Prepare or assist in the preparation and/or review of budgets
Analyze need for budget items requested to determine whether or not items are justifiable based on program objectives and priorities
Examine and make recommendations for the transfer of funds; review financial data on an on-going basis to ensure conformance with established guidelines
Recommend and establish contract forms and procedures; monitor adherence to contract terms
Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation
Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures
Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs
Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions
May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks

Skills

Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment
One year of specialized experience in purchasing, contracts, or procurement
Four years of paraprofessional experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurement
One year of experience as an Administrative Services Assistant with the County of Riverside, including at least one year of specialized experience in purchasing, contracts, or procurement
One year of professional experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurement
Two years of paraprofessional or technical experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurement
One year as an Administrative Services Analyst I with the County of Riverside, including at least one year of specialized experience in purchasing, contracts, or procurement
One year of specialized experience in purchasing, contracts, or procurement
Knowledge of principles of administration, organization and management necessary to analyze and evaluate operations, services and programs
Knowledge of principles and practices of fiscal management and/or budgetary control
Knowledge of grantsmanship
Knowledge of basic elements of supervision
Knowledge of contract monitoring
Ability to collect and evaluate data
Ability to draw conclusions and formulate recommendations and project consequences of recommendations
Ability to monitor expenditures and maintain fiscal control
Ability to develop and write grant applications
Ability to interpret legislative and administrative mandates and regulations
Ability to plan, organize and supervise the work of subordinate clerical or technical staff
Ability to establish and maintain effective working relationships with those contacted in the course of work
Ability to communicate effectively in written and verbal form
Possession of a valid California Driver's License may be required
Experience thriving in a high-paced, high-volume environment
Exceptional time-management skills
Ability to navigate competing demands

Company Overview

County of Riverside is a government entity that provides regional administration, public services, and community support programs. It was founded in 1893, and is headquartered in Riverside, California, USA, with a workforce of 10001+ employees. Its website is https://rivco.org.

Apply To This Job