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Job Overview
We are seeking a highly organized and proactive Administrative/ Personal Assistant to join our team. The ideal candidate will provide essential support to our CEO and office operations, ensuring efficiency and effectiveness in daily tasks. This role requires a blend of administrative expertise, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Duties
- Provide executive administrative support, including calendar management and scheduling appointments.
- Coordinate events and meetings, ensuring all logistics are handled smoothly.
- Manage office operations, including filing, data entry, and clerical tasks.
- Utilize programs for bookkeeping and financial record management.
- Provide oversight for multiple properties.
- Assist with project coordination by tracking progress and deadlines.
- Maintain organization of documents using Google Workspace and Microsoft Office applications.
- Proofread and transcribe documents to ensure accuracy and clarity.
- Offer customer service support, addressing inquiries and assisting vendors.
- Perform additional duties as assigned to support various objectives.
Requirements
- Proven administrative experience with a strong background in office management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Familiarity with bookkeeping software is preferred.
- Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
- Strong typing skills with attention to detail for accurate data entry and transcription.
- Excellent phone etiquette and interpersonal communication skills.
- Experience in event planning and project coordination is a plus.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Previous personal assistant experience is advantageous but not required.
- Familiarity with Microsoft Outlook Calendar for scheduling purposes is beneficial.
- Knowledge of DocuSign or similar electronic signature platforms is a plus. If you are a motivated individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity.
Job Types: Full-time, Part-time
Pay: $20.33 - $29.48 per hour
Expected hours: No more than 40 per week
Benefits
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person