Benefits Analyst – 401K Consultant

🌍 Remote, USA 🎯 Full-time 🕐 Posted Recently

Job Description

Establish strong relationships with HR Partners, business leaders, and employees to ensure benefits delivery meets employee needs across health, welfare, and retirement programs.
Function as a subject matter expert on all core benefit programs—including FSAs, HSAs, and retirement plans (e.g., 401(k), employer match, ETC.) .
Resolve benefits issues and escalations within set SLAs (48–72 hours for non-complex issues; five business days for complex cases).
Resolve complex issues by identifying root causes, completing impact analysis (financial and member impact), and evaluating resolution options.
Provide subject matter oversight on retirement plan operations , including eligibility, enrollments, contribution corrections, plan compliance, and payroll file accuracy.
Build and manage effective relationships with benefit vendors, including health/welfare and retirement recordkeepers.
Conduct ongoing vendor meetings (monthly, quarterly) to discuss service performance, participant satisfaction, website/admin experiences, and performance guarantees.
Monitor monthly invoices to ensure alignment with administrative fees, participant counts, and plan rules.
Actively participate in Annual Enrollment preparation and testing for medical, dental, vision, FSA/HSA, and retirement enrollment updates.
Partner with vendors to verify eligibility rules, contribution limits (including IRS retirement plan limits), imputed income, COBRA rates, ASO fees, and premium accuracy.
Review interface files between the benefits administration platform and all vendor systems—including retirement providers—to ensure precise data mapping, required fields, and testing.
Serve as the internal SME for retirement benefits, including 401(k), after-tax contributions, company match programs, and nonqualified deferred compensation (if applicable).
Work with payroll and technical teams to ensure accurate processing of contributions, loan repayments, catch-up contributions, and IRS limit monitoring.
Support annual retirement plan activities.
Assist with the evaluation of plan design changes, plan amendments, and implementation of new retirement features or enhancements.
Manage escalated retirement participant issues such as loan processing, hardship withdrawals, distribution timing, and rollover complexities.
Identify opportunities for process improvements and automation across all benefit programs—including retirement plan processes.
Manage implementation, documentation, and ongoing measurement of improvements.
Conduct or participate in benefits training for HR, payroll, partner teams, and external vendors, including training on retirement plan processes and updates.
Execute audit schedules for each major vendor, including retirement plan audits.
Review ERISA, IRS, DOL, ACA, CMS, and state-related regulatory requirements and support all required filings.
Monitor regulatory changes affecting health, welfare, and retirement programs; partner with ERISA counsel and vendors as needed to implement changes.

Bachelor’s degree in Human Resources or related field, or equivalent working experience
Minimum 6 years’ benefits program management experience required – Specifically in 401K/Retirement plans
Fidelity and ADP experience/knowledge REQUIRED
Excellent project management skills with proven ability to design workable solutions, manage multiple initiatives simultaneously, prioritize workloads, meet deadlines, and drive projects to successful implementation
Deep analytical skills, comfortable working with and communicating substantial amounts of data findings, experience establishing and tracking program metrics
Ability to work with a high degree of autonomy through ambiguous circumstances
Strong business judgment and a practical, common-sense approach to getting things done
Successful record of building operational processes and procedures with a focus on continuously improving programs
Excellent written and verbal communications skills - ability to interface with all levels of the organization and influence business leaders
Proficient in Excel
Previous experience with HRIS/Payroll systems; Workday, ADP Payroll, and Alight experience preferred.
Deep knowledge of ERISA, HIPAA, ADA, COBRA, FMLA, Worker’s Compensation, and other benefits-related legislation. Also, FSA and HSA accounts.
Strong knowledge of health and welfare benefit programs including healthcare, life, disability, time away, vacation, sick, and well-being benefits
Understanding of the need for confidentiality in maintaining integrity internally and externally with HR data.
Must be able to work PST zone.