Job Description
About the Role We’re a boutique hotel looking for a detail-oriented Bookkeeper / Accountant with a strong accounting background and advanced QuickBooks Online (QBO) skills. This role is perfect for someone who thrives in both structured accounting work and problem-solving, with the flexibility to work onsite in Miami Beach and remotely as needed. Key Responsibilities • Accounts Receivable & Payable o Process customer invoices accurately and on time o Manage vendor bills, approvals, and ensure timely payments o Adjusting invoices incorrectly paid to an inter-related company • Bank Feeds & Automation o Set up and maintain bank feeds o Import transactions and create bank rules for automation o Review coding for accuracy and exceptions o Reconcile bank, credit card, and clearing accounts monthly • Accounting & Reporting o Reconcile accounts to keep books current and accurate o Ensure transactions are correctly reflected in both the P&L and Balance Sheet o Maintain and update Products & Service Codes in QBO for accurate reporting o Support month-end close and reporting tasks o Prepare reconciliations for AR/AP, payroll liabilities, intercompany balances, and other balance sheet accounts o Analyze F&B performance o Calculate ADR/RevPAR, other KPIs • Intercompany Transactions o Record intercompany charges, reimbursements, and transfers o Reconcile due-to/due-from accounts monthly across entities o Investigate and resolve variances promptly • Systems & Process Development o Implement best practices for QBO setup and automation o Create and maintain SOPs (standard operating procedures) o Provide management with checklists and reporting tools for financial clarity • Interface with Investors and Senior Management Requirements • Strong accounting background with understanding of AR, AP, Balance Sheet, and P&L • Advanced QuickBooks Online experience (must be proficient with complex transactions) • Experience handling partial payments, security deposits, job costing, and billable expenses • Ability to work independently, problem-solve, and maintain attention to detail • Excellent communication skills to work with both internal teams and clients Preferred • Accounting degree or equivalent experience • Prior experience as a bookkeeper or accountant • Knowledge of intercompany accounting and reconciliations • Familiarity with automation tools (bank rules, recurring templates, imports). Apply tot his job