Bookkeeper: Quickbooks and Buildum

Job Type • Part-time (with potential to grow to full-time) • Remote (U.S.-based preferred) • Flexible hours during business days About Us We are a growing, professionally run property management company managing single-family and small multifamily homes in the Dallas–Fort Worth area. Our operations emphasize strong internal controls, clean accounting, and audit-ready documentation. We are seeking a detail-oriented Bookkeeper to manage day-to-day accounting functions inside Buildium, ensuring accurate owner statements, clean ledgers, and proper expense controls.

Role Overview

The Bookkeeper is responsible for accurate financial entry, reconciliation, and reporting for managed properties. This role works closely with Portfolio Managers and Virtual Admins but operates independently to maintain accounting integrity. This is a back-office accounting role — no tenant negotiation, no field work, and no discretionary spending decisions. Key Responsibilities: Accounting & Bookkeeping • Enter and code vendor bills and expenses in Buildium • Ensure expenses match approved work orders and documentation • Process owner contributions and reimbursements • Prepare monthly owner statements • Maintain accurate general ledgers by property Reconciliation & Controls • Reconcile trust and operating accounts • Review transactions for accuracy and compliance • Flag discrepancies or missing approvals • Maintain segregation of duties (no approvals) Reporting • Generate monthly financial reports for owners • Support internal reviews and audits • Assist with year-end reporting and 1099 preparation • Maintain organized financial records Compliance & Documentation • Attach invoices, approvals, and supporting documents • Ensure audit-ready records • Follow internal accounting policies strictly What You Will NOT Do • Approve repairs or spending • Negotiate with vendors • Communicate with tenants • Perform property inspections • Make exceptions outside policy Required Qualifications • 2+ years of bookkeeping or accounting experience • Experience with property management accounting • Strong understanding of trust accounting principles • High attention to detail • Comfortable working independently • Excellent organization and documentation skills Preferred Qualifications • Experience with Buildium (strongly preferred) • Experience with property management trust accounts • Familiarity with owner statements and reconciliations • Remote bookkeeping experience Traits We Value • Process-driven • Consistent and reliable • Comfortable following strict controls • Clear written communication • Calm and methodical under deadlines

Compensation • $22–$30/hour, depending on experience • Flexible hours • Opportunity to grow hours and responsibility as portfolio scales Why

This Role Works • Fully remote • Clear responsibilities and boundaries • Stable, recurring work • Clean systems and structured processes • No tenant or field stress Please apply with: • A brief summary of your bookkeeping experience • Property management software experience (Buildium, AppFolio, etc.) • Confirmation of remote availability Job Types: Part-time, Contract Pay: $24.39 - $29.38 per hour Expected hours: 1 per week Work Location:

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