Job Description
Greetings from IT Engagements Role: Clinical Business Operations Associate with R$D (W2 Only) Location: Remote Position Summary: • The role of the Clinical Business Operations Associate is to review invoices and expenses against contracts established with the Research and Development function of Global Clinical Operations. • Manage and maintain the trackers associated with the invoices and contracts. Support and manage various contract, administrative, legal matters, and a variety of clinical contracts as needed. • This role can work Remote, but may require occasional travel to the Morristown, NJ office. • The individual in this position will be responsible for managing processes and systems to support R&D’s goal to make invoice review and approval tasks more efficient for the organization; and increasing the level of financial transparency and accountability within the R&D organization via implementation of effective contract management tactics and increased level of communications and information sharing with R&D contract owners. Essential Functions: To perform this job successfully an individual must be able to perform each essential function at a proficient level.Specific responsibilities will include but are not limited to: • Have knowledge of invoice schema, terminology, and methodology. • Take ownership of invoice email inbox ensuring timely receipt, processing, and tracking of invoices. Coordinate • with the R&D contract owners and study team leads to ensure invoice approvals and processing within 5 business days. • Assisting R&D contract owners and study team leads with resolution of invoice disputes. • Collaborate with accounting/finance to ensure timely processing of payments through internal financial systems • Research and compare financial information using the contract budget and communicate discrepancies to budget • owners and study team leads. Ensuring payments are issued in accordance with contract terms and conditions. • Research and respond to payment status request from suppliers/vendors and internal partners. • Collaborating and liaising with internal stakeholders throughout the entire R&D organization and corporate • support functions, including but not limited to FP&A, AP, Procurement, Legal, Clinical Operations, and other • Development functions, and external vendors, consultants, investigators and clinical trial sites. • Generating and distributing new PO requests and amending existing PO’s as needed. • Reconciling and closing out POs for Contracts (e.g., confidentiality agreements, consulting agreements, clinical • advisory board agreements, clinical trial agreements, research collaboration agreements, vendor services • agreements and master agreements, task orders, and amendments). • Other financial and administrative tasks as needed. Required knowledge, skills, and abilities: • Three years in-house experience at a biotechnology, pharmaceutical, or high-tech company, with demonstrated • experience in budget review. • Thorough understanding of vendor/service agreements and the payment process, including tracking, negotiation. • Strong customer service focus and interpersonal skills, professionalism, organization, and flexibility • Strong attention to detail and multi-tasking skills, exceptional problem-solving abilities, and results oriented. • Ability to work under pressure, meet deadlines, and exercise sound business judgment. • Ability to work effectively across a matrix organization (legal, finance, IT, Procurement, and all levels of • management) • Ability to work independently and prioritize tasks and deliverables with minimal daily instruction. Qualifications/Professional Accreditations Required: • BS/BA in a related discipline preferred in Finance/Business • 3 years’ experience, preferably in a biopharma R&D organization, Life Sciences, CRO • Strong proficiency in Microsoft Excel, Word and Outlook, MS Teams, Workplace and software/systems (e.g., • contract management systems, financial systems, etc.) Thank you [email protected] Job Type: Contract Pay: $45.00 - $50.00 per hour Expected hours: 40 per week Work Location: Remote Apply tot his job