Job Description
```html
Welcome to arenaflex – Where Accuracy Meets Innovation
arenaflex is a forward‑thinking leader in data‑driven solutions, delivering critical information services to a diverse portfolio of public‑sector and private‑sector clients. Our mission is to transform raw data into reliable, actionable insights that empower stakeholders to make informed decisions. As we continue to expand our operations in New England, we are seeking a detail‑oriented, highly motivated Data Entry & Administrative Analyst to join our Concord, NH team.
Why This Role Is More Than Just Data Entry
At arenaflex, the Data Entry & Administrative Analyst is a pivotal gatekeeper of information integrity. This role goes beyond typing numbers into a spreadsheet; you will be responsible for meticulously reviewing source documents—such as blueprints, permits, and application forms—to validate accuracy before data is entered into our custom database systems. Your critical thinking, problem‑solving abilities, and proactive communication skills will directly influence the quality of the services we provide to our clients.
Key Responsibilities
- Data Validation & Error Correction: Locate, investigate, and resolve data entry errors or inconsistencies before they reach the live system.
- Source Document Review: Examine plans, permits, applications, and paper files, flagging any discrepancies and seeking clarification from vendors, supervisors, or external partners.
- Data Compilation & Preparation: Sort, code, categorize, and calculate information from varied sources to ensure seamless import into arenaflex’s proprietary database interface.
- System Entry & Verification: Use keyboards, scanners, and Microsoft Access queries to enter data accurately, then re‑enter data in verification mode to confirm precision.
- Document Management: Store completed documents in appropriate physical or digital locations, maintaining organized logs of all activities.
- Vendor Coordination: Liaise with external vendors to schedule pickups and drop‑offs, ensuring timely receipt of source materials.
- Time & Workflow Management: Prioritize tasks, manage personal workload, and assist teammates in optimizing collective productivity.
- Communication & Reporting: Draft clear, concise written updates for supervisors, and articulate questions or issues through phone, email, or in‑person discussions.
- Continuous Improvement: Identify unnecessary steps in existing processes and propose enhancements that add value and increase efficiency.
- Physical Handling: Safely lift and move full bankers boxes (approx. 35 lb) as part of routine document handling.
Essential Qualifications
- Minimum 3 years of professional experience reviewing various data and document sources for accuracy before performing data entry.
- Demonstrated ability to compile, code, categorize, calculate, audit, or verify information for at least 3 years.
- Proven track record of proactive communication with supervisors, coworkers, and vendors via telephone, email, and written reports for 3+ years.
- Hands‑on experience running queries and searches in Microsoft Access or equivalent database tools for 2 years.
- Strong proficiency with the Microsoft Office suite (Word, Excel, Outlook) for 3 years.
- Extensive experience using internet browsers (Edge, Chrome, Firefox) for research and data retrieval for 3 years.
- Familiarity with Microsoft Teams for shared file collaboration.
- Ability to apply logical reasoning to evaluate alternative solutions and identify strengths/weaknesses of approaches for at least 1 year.
- Physical capability to lift a full bankers box (approximately 35 lb) repeatedly throughout the workday.
Preferred (Highly Desired) Skills
- Prior experience reviewing blueprints, construction plans, or permit documentation—experience that directly aligns with arenaflex’s core client projects.
Additional Desired Skills
- Competence in converting Word documents to PDF, merging multiple PDFs, redacting confidential information, and highlighting text using Adobe Acrobat Professional (minimum 1 year).
Core Competencies & Skills for Success
- Attention to Detail: A meticulous eye for spotting inconsistencies, missing fields, or transcription errors.
- Analytical Thinking: Ability to interpret technical documents, extract relevant data, and assess validity.
- Time Management: Efficiently juggle multiple assignments while meeting strict deadlines.
- Effective Communication: Clear, professional written and verbal communication to collaborate with internal teams and external partners.
- Adaptability: Comfort with evolving tools, processes, and project scopes.
- Team Orientation: Willingness to assist colleagues and contribute to a supportive work environment.
Physical Requirements
In addition to a standard office setting, this role demands occasional lifting of up to 35 lb, repetitive hand motions for data entry, and the ability to remain seated or stand for extended periods while reviewing documents.
Career Growth & Learning Opportunities at arenaflex
arenaflex invests heavily in employee development. As a Data Entry & Administrative Analyst, you will have access to:
- Formal training on advanced database management and custom arenaflex software platforms.
- Mentorship programs pairing you with senior analysts experienced in construction documentation and permits.
- Cross‑functional project exposure, allowing you to transition into roles such as Data Quality Engineer, Operations Analyst, or Project Coordinator.
- Certification support for Microsoft Office Specialist, Microsoft Access, and Adobe Acrobat Professional.
- Regular workshops on critical thinking, problem‑solving, and process improvement methodologies (Lean, Six Sigma basics).
Compensation, Perks & Benefits
arenaflex offers a competitive compensation package that reflects the expertise required for this position. While exact salary ranges will be discussed during the interview process, candidates can expect:
- Base hourly wage or salary commensurate with experience.
- Health, dental, and vision insurance with employer contributions.
- Retirement savings plan with company match.
- Paid time off (vacation, sick leave, and personal days) and paid holidays.
- Employee assistance program (EAP) for personal and professional support.
- Flexible scheduling options within the fully onsite framework to accommodate personal commitments.
- On‑site amenities such as a breakroom, coffee station, and secure locker storage.
- Opportunities for overtime pay for additional project demands.
Our Work Environment & Culture
Located in the historic city of Concord, NH, arenaflex’s office offers a collaborative and inclusive atmosphere. We pride ourselves on:
- Respectful Communication: Open channels for feedback and ideas.
- Diversity & Inclusion: A workforce that reflects a range of backgrounds and perspectives.
- Innovation Mindset: Encouragement to suggest process improvements and adopt new technologies.
- Community Engagement: Participation in local events, volunteer opportunities, and civic projects.
Application Process
All candidates must be local to the Concord area and willing to work fully onsite, 40 hours per week. The interview process is strictly in‑person; selected candidates will be invited to the arenaflex client location for a face‑to‑face interview.
To apply, please click the “Apply for the job now!” button below, upload your resume, and include a brief cover letter highlighting your experience with document validation, blueprint or permit review, and any relevant software proficiency.
Contact Information:
Recruiter: Fazal (Shaji Team) Uddin
Phone: +1 (703) 468‑4697
Email: [email protected]
Apply for the job now!
Join arenaflex Today
If you thrive on precision, enjoy transforming raw documents into reliable data, and are eager to contribute to a dynamic team that values accuracy and continuous improvement, we want to hear from you. Take the next step in your career by applying now—your expertise will help shape the future of data integrity at arenaflex.
```
Apply for this job