Data Privacy & Automation Specialist

🌍 Remote, USA 🎯 Full-time 🕐 Posted Recently

Job Description

DDG Consultant / Data Privacy & Automation Specialist

Location

Remote (California-based preferred)

Engagement Type

Contract (12 months with potential extension)

Engagement Overview

We are seeking a DDG Consultant to support a California State Agency in executing and maintaining compliance with Data De-Identification Guidelines (DDG). The agency manages sensitive data collected from regional service providers and state programs. This role ensures all public records and datasets are properly de-identified and approved for public release in accordance with HIPAA, the Information Practices Act (IPA), and CalHHS DDG standards.

The consultant will conduct de-identification data reviews, complete Publication Risk Assessments, sign Expert Determination Declarations, develop training materials, maintain SOP documentation, and build automation solutions to streamline DDG processes.

Conduct data de-identification reviews in accordance with DDG Standard Operating Procedures for assigned datasets and reports
Apply statistical disclosure controls including small count suppression, complementary suppression, aggregation, and pseudonymization
Complete and document Publication Risk Assessments using templates and scoring criteria
Sign Expert Determination Declarations for each assigned dataset/report per HIPAA Safe Harbor and Expert Determination requirements
Support DDG submissions through ServiceNow ticketing including file analysis, data determination, attachments, and closure notes
Use statistical and scientific principles to determine re-identification risk of data files
Evaluate compliance against HIPAA Privacy Rule, California Information Practices Act (IPA), and CalHHS DDG requirements
Coordinate with the Privacy Team to identify privacy data restrictions and obtain program data owner approvals
Maintain audit-ready documentation for all DDG activities

Develop comprehensive DDG training curriculum and materials based on lessons learned and best practices
Create training presentations, guides, exercises, and job aids for DDG section team and data requesters
Deliver training sessions to agency staff on DDG processes, statistical methods, and compliance requirements
Create video training content for DDG processes and tools
Update training materials based on feedback, policy changes, and regulatory updates

Review existing DDG SOPs and identify gaps, inconsistencies, or areas requiring updates
Create and update SOP documentation aligned with current regulatory requirements and best practices
Develop Frequently Asked Questions (FAQ) documentation for common DDG scenarios and edge cases
Create quick-reference materials, checklists, and decision trees to improve compliance consistency
Maintain version control, change history, and approval documentation for all SOPs

Develop and automate DDG review workflows using Power BI, Power Automate, or equivalent tools
Build AI Agent/Bot capabilities to support DDG process automation and user assistance
Create Power BI dashboards for ServiceNow ticket tracking, DDG metrics, and compliance reporting
Write Python scripts and automation tools for custom DDG processing needs
Support public-facing data transparency initiatives including dashboards and open-data releases
Maintain and improve internal ServiceNow dashboards and workflow processes

Bachelor's degree in Statistics, Public Health, Health Informatics, Computer Science, or related field
5+ years of experience in data privacy, de-identification, or statistical disclosure control
Deep understanding of HIPAA Privacy Rule, Safe Harbor method, and Expert Determination requirements
Experience conducting re-identification risk assessments using statistical and scientific methods
Proficiency with Microsoft Power Platform (Power BI, Power Automate)
Experience with Python scripting for data analysis and automation
Experience with ServiceNow or similar ticketing/workflow systems
Strong technical writing skills for SOP documentation and training materials
Excellent communication and stakeholder engagement skills

Master's degree in Biostatistics, Epidemiology, Public Health, or related quantitative field
Experience with California state government agencies or health/human services programs
Knowledge of CalHHS Data De-Identification Guidelines
Experience with California Information Practices Act (IPA) compliance
CIPP/US, CIPM, or similar privacy certification
Experience developing AI/chatbot solutions for process automation
Background in developmental disabilities services or healthcare data
Training development and delivery experience

Compliance Requirements