Elementary Secretary

🌍 Remote, USA 🎯 Full-time 🕐 Posted Recently

Job Description

Primary Purpose

Ensure efficient operation of the school administrative office and provide clerical services for the school’s administrative staff.

Qualifications

Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and perform word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks, often changing assignments on short notice
Effective organizational, communication, and interpersonal skills
Ability to operate a multi-line phone system

Major Responsibilities and Duties

Responsible for Elementary School Student Services, including Parent Portal
Prepare campus communications, correspondence, forms, manuals, reports, schedules, purchase orders, and payment authorizations following district standards and requirements
Prepare instructional materials as requested
Maintain a daily teacher attendance log and records for substitute teachers
Monitor and process time records, including leave requests and reports
Compile information and submit to the central office according to established procedures and deadlines
Maintain the school calendar of events
Compile, maintain, and file all reports, records, and other required documents
Maintain student records according to established procedures
Send TREX files as necessary

Receive incoming calls, take reliable messages, and route them to appropriate staff
Assist students, teachers, and parents as needed
Schedule meetings and appointments and maintain the principal’s calendar
Maintain door security system
Maintain Raptor security system

Prepare and make cash deposits for activity accounts
Maintain activity check registers and ledgers, if required
Assist with campus budget preparation and maintain accurate records of expenditures
Prepare purchase orders and receive, store, and issue supplies and equipment
Maintain inventory of fixed assets, equipment, and supplies

Assist with planning, preparation, and setup of faculty meetings and campus activities
Sort, distribute, or deliver mail and other documents
Administer medication to students, check temperatures, and notify parents of student illness in the nurse’s absence
Maintain confidentiality
Follow district safety protocols and emergency procedures

Mental Demands / Physical Demands / Environmental Factors