Job Description
Nordstrom is seeking a highly organized and proactive Executive Assistant 1 to support the SVP of Inventory. The role focuses on calendar management, meeting coordination, and providing operational support to ensure leadership effectiveness.
Responsibilities
- Own end-to-end calendar management for the SVP of Inventory, including proactive prioritization, preparation, and coordination of meetings and events
- Actively assess meeting purpose, participants, and timing to ensure the leader’s time is aligned to top priorities
- Anticipate conflicts, identify trade‑offs, and recommend solutions before issues arise
- Partner with other Executive Assistants to align calendars across senior leaders and ensure seamless scheduling
- Coordinate the rhythm of the business for Inventory Operations – understanding the standing team meetings and ensuring that each meeting is scheduled at the right cadence, with the right attendees
- Prepare agendas and pre‑reads as needed; ensure the right materials and context are available in advance
- Support large‑scale meetings (e.g., leadership forums, All Hands, planning sessions) through material creation, scheduling, logistics, and coordination
- Coordinate travel plans, including itinerary creation, adjustments, and expense reconciliation
- Manage expenses, invoices, and administrative processes with accuracy and timeliness
- Maintain accurate organizational charts and distribution lists for Inventory Operations teams
- Build strong working relationships with Executive Assistants across Inventory, Supply Chain, Merchandising, Product, Tech, and Operations
- Serve as a trusted connector and information hub, ensuring smooth communication and collaboration
- Contribute to continuous improvement of EA best practices, rhythms, and operating standards
Skills
- Demonstrated experience in an administrative or executive support role, ideally supporting senior leaders
- Exceptional calendar management skills, with a proven ability to prioritize, anticipate needs, and manage complexity
- Strong attention to detail and follow‑through; you reliably close loops and keep work moving
- High degree of proactiveness and task velocity — you see what needs to be done and act
- Excellent interpersonal and communication skills; comfortable working with leaders at all levels
- Strong organizational and time‑management skills, with the ability to juggle multiple priorities
- Experience leveraging AI tools and technologies to streamline workflows and increase throughput, driving greater efficiency and productivity
- Sound judgment and discretion when handling sensitive information
- Proficiency with Microsoft Outlook, Teams, PowerPoint, and Excel
- A service‑oriented mindset and commitment to enabling leaders and teams to do their best work
Benefits
- Medical/Vision, Dental, Retirement and Paid Time Away
- Life Insurance and Disability
- Merchandise Discount and EAP Resources
- 401k
- Medical/vision/dental/life/disability insurance options
- PTO accruals
- Holidays
Company Overview
Company H1B Sponsorship
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