Job Description
Position: Executive Assistant - Global Calendar & Travel (Remote)
Location: New York
- Job Description:
- Provide administrative support to executives within our Experian Marketing Services (EMS) business unit.
- Book travel arrangements (international and domestic), including flights, transportation, and accommodations.
- Responsible for preparing, submitting, and reconciling expense reports, ensuring compliance with company policies.
- Take meeting minutes and help track action items from meetings when requested.
- Help ensure executive is on time to important meetings and assist with conflicts when requested.
- Organize presentation materials.
- Plan events, including team building and off‑sites.
- Work with other Executive Assistants and provide backup.
- Assist with department new hire set up - equipment ordering, office supplies, profile set up, and onboarding meetings. Requirements:
- 5+ years of administrative support experience.
- Demonstrated ability to manage competing priorities, maintain confidentiality, and deliver consistent, high‑quality support.
- Advanced proficiency in Microsoft Office Suite, with an emphasis on Outlook for calendar management, meeting coordination, and email prioritization.
- Experience managing complex, high‑volume executive calendars across multiple time zones, including scheduling internal and external meetings, coordinating logistics, and handling last‑minute changes with accuracy and efficiency.
- Experienced in coordinating complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
- Ability to monitor travel plans and adjust bookings to accommodate schedule changes, minimize disruptions, and ensure a seamless travel experience for executives.
- Preference for candidates based in or near New York, NY, for in‑person collaboration. Remote candidates will also be considered. Benefits:
- Great compensation package and bonus plan.
- Core benefits including medical, dental, vision, and matching 401K.
- Flexible work environment, ability to work remote, hybrid or in‑office.
- Flexible time off including volunteer time off, vacation, sick and 12‑paid holidays. #J-18808-Ljbffr
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