Job Description
As a highly skilled and organized individual, we invite you to join the careerzynith team as an Experienced Staff Assistant – Data Entry & Administrative Support. In this dynamic role, you will play a vital part in the Air Terminal Stations Group within the Client Experience Division, providing exceptional support to our team members and ensuring the smooth operation of our day-to-day activities.
- *Introduction**
At careerzynith, we are committed to fostering a culture of innovation, diversity, and inclusion. Our team members are the backbone of our organization, and we strive to create an environment that encourages growth, learning, and self-expression. As a Staff Assistant, you will be part of a collaborative and dynamic team that is dedicated to delivering exceptional customer experiences.
- *Why You'll Love This Job**
As a Staff Assistant, you will be responsible for performing a wide range of administrative tasks, including:
- Scheduling meetings and events
- Composing and editing documents
- Managing phone coverage and welcoming clients
- Handling mail and office supplies
- Coordinating travel and accommodation arrangements
- Assisting with budgeting and financial planning
- Maintaining accurate records and reports
- Providing support for special projects and events
- *What You'll Do**
- Assist with the planning and execution of management presentations and special events as required
- Manage, audit, and screen all local invoices through InvoiceWorks and distribute as necessary
- Investigate and resolve office technology issues, including phone and copier machines
- Track and ensure employees complete onboarding obligations, including system access, workspace allocation, letter drops, uniforms, ID cards, fingerprinting, training, etc.
- Assist with station event planning, coordination, and execution (e.g., team-building activities, lunch meetings, celebration events)
- Handle financial processing in Workbrain for management and care staff
- Process deprivation letters and arrange local notifications and responses
- Oversee employee termination, including approvals and tasks, as required
- Assist with timekeeping capabilities, data entry, data verification, compromises, and recording
- Maintain employee records, as needed
- Maintain station meeting plans, including monthly crisis response
- Access and manage various intermittent reports, including performance, review, cost, employee engagement, and recognition, etc.
- Update required manuals and maintain all security-related items
- Serve as backup for other financial capabilities
- Oversee records for OSHA, security, etc. (301's, weekly and annual)
- Assist with budget planning and compromise, including monthly closeout of landing charges
- Uphold auditing exercises as required
- Track and confirm incentive reserves earned
- Liaise with CRE/Offices and vendors to follow local projects, as necessary
- Lead/coordinate work with other care staff, as necessary
- Perform other duties as required
- *All You'll Need for Success**
- Bachelor's degree in a related field
- Previous office/administrative experience
- Familiarity with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Knowledge of procedures, policies, and corporate design
- Ability to focus on work, be meticulous, and comply with time constraints
- Ability to work in a fast-paced environment and handle multiple tasks
- Ability to be self-motivated and work independently
- Ability to understand the concepts and functionality of specific software and systems
- *What You'll Get**
As an careerzynith team member, you will enjoy a comprehensive benefits package, including:
- Medical, dental, vision, and prescription coverage
- Virtual doctor visits and flexible spending accounts
- 401(k) program with employer contributions
- Additional benefits, including employee assistance program, pet insurance, and discounts on hotels, cars, travel, and more
- *Join the careerzynith Team**
At careerzynith, we are committed to creating a workplace that is inclusive, diverse, and supportive. We believe that our team members are the key to our success, and we strive to provide opportunities for growth, learning, and self-expression. If you are a motivated and organized individual who is passionate about delivering exceptional customer experiences, we invite you to join our team as an Experienced Staff Assistant – Data Entry & Administrative Support.
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