Freelance Airtable Expert Needed for Building a Scalable Marketing Campaign Calendar + Asset System

We’re looking for an experienced Airtable expert to design and build a robust, scalable marketing calendar system for our team.

This is not a simple database build — we need someone who can think strategically about how marketing teams operate across multiple channels and translate that into an intuitive, highly functional Airtable setup.

About Us:

We are a growing brand managing campaigns across multiple marketing channels including email, paid media, organic social, and influencer collaborations. Our current tools (spreadsheets, PDFs, etc.) are no longer sufficient.

We need a centralized, living system that our team can rely on daily.

Project Goals:

Build an Airtable system that allows us to...

Plan and manage multi-channel marketing campaigns in one place

View all campaigns in a visual calendar format

Store and organize creative assets (images, videos, copy, links)

Enable team collaboration (status tracking, ownership, approvals)

Maintain a single source of truth that is always live and up to date

Key Requirements:

The system should include:

Campaign-level structure (not just individual posts)

Ability to break campaigns into channels:

Email

Paid Ads

Organic Social

Influencer/Partnerships

Multiple views:

Calendar view (primary)

Gallery/visual view (to see assets)

Filtered views by channel or campaign

Asset attachment + organization within records

Status workflows (e.g., Planning → In Progress → Scheduled → Live)

Clear ownership fields + collaboration functionality

Scalable structure that we can continue to build on

Deliverables:

Fully built Airtable base

Clean, intuitive structure and naming conventions

Key views and filters set up

Light documentation or walkthrough of how to use the system

Optional: Loom walkthrough explaining logic and scalability

To Apply:

Please include:

Examples of Airtable systems you’ve built (especially marketing-related)

A brief explanation of how you would approach structuring this

Any suggestions or ideas you’d recommend for this use case

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