Freelance Event Coordinator - Hybrid Support

We are looking for a highly organized Freelance Event Coordinator to provide Hybrid Support for our upcoming event season. You will manage a mix of remote pre-event planning and on-site execution. This role requires a logistical mastermind who can handle vendor communications from home and lead on-the-ground operations on event days. If you are a detail-oriented professional who thrives in fast-paced environments, we want you on our team.Key Responsibilities:
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Pre-Event (Remote): Coordinate with vendors, manage guest lists, and oversee registration workflows.
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Logistics: Create detailed event timelines and run-of-show documents for all stakeholders.
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On-Site Support: Lead the setup and breakdown of the venue, ensuring all branding and equipment are in place.
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Vendor Management: Act as the primary point of contact for caterers, AV teams, and decorators on the day of the event.
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Problem Solving: Handle any real-time issues or guest inquiries to ensure a seamless attendee experience.
• Requirements:
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Experience: 2–4 years in Event Coordination, Project Management, or Hospitality.
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Skills: Strong negotiation skills and the ability to manage budgets effectively.
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Communication: Excellent verbal and written English for professional correspondence.
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Physical Stamina: Ability to stand for long periods and assist with light equipment moving during on-site days.
• Technical Requirements:
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Tools: Proficiency in project management software (Asana/Trello) and event platforms (Eventbrite/Cvent).
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Communication: Reliable access to Slack and Zoom for remote planning phases.
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Mobility: Must have a valid drivers license and reliable transportation to reach event venues.
• Work Details:
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Shift: Flexible during planning phases; Full-day availability required on event dates.
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Schedule: Freelance/Project-based (Includes some weekends and evenings).
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Mode: Hybrid (70% Remote Planning / 30% On-site Execution).
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Compensation: Flat project fee or daily rate (Based on event scale).
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Benefits: Opportunity to work on diverse high-profile events and build a strong professional network.

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