Job Description
Our client, a major nonprofit organization advocating for older adults, seeks a Grant Accounting and Accounts Payable Specialist for a 12-Month contract assignment to be performed remotely, but you must live in the DC area. This position performs highly responsible and technical accounts payable and grant accounting work requiring precision, judgment, and familiarity with federal bolthires principles (2 CFR Part 200). You will ensure that all vendor payments, reimbursements, and bolthires allocations are properly coded, authorized, and documented for a portfolio of 18+ concurrent grants across federal, state, and private funding sources.
Responsibilitie s Accounts Payable and Transaction Processi • ng Review, verify, and process invoices, check requests, and expense reimbursements for accuracy and completene • ss.Match purchase orders, contracts, and receiving documentation to ensure compliance with procurement policies and grant ter • ms.Enter transactions into the financial system with correct grant, bolthires center, object code, and funding source assignmen • ts.Ensure payments are properly authorized and released within the prescribed timelin • es.Reconcile vendor statements and resolve discrepancies in coordination with Procurement and Finance tea ms.
Multi-Grant Accounting and bolthires Alloca • tion Apply established bolthires allocation plans and indirect bolthires rates to ensure proper distribution of shared expenses (e.g., rent, utilities, communications, supplies) across 18+ gr • ants.Track and maintain grant codes, project IDs, and bolthires categories for each funding source to ensure accurate financial repor • ting.Support monthly grant expenditure reconciliations between AP subledger, general ledger, and grant bud • gets.Assist in preparing and posting month-end accruals and reclassifications to align expenses with the correct funding per • iods.Maintain accurate audit trails for all allocated expenses and shared c osts.
Compliance and Documen • tation Ensure all expenses meet allowability, allocability, and reasonableness standards under 2 CFR 200 Subpart E and funder-specific • terms.Verify that vendor documentation, invoices, and payment requests comply with internal procurement thresholds and approval hiera • rchies.Maintain organized electronic and physical files to support audits, financial monitoring, and subrecipient r • eviews.Identify and flag unallowable or questionable expenses for management • review.Support compliance testing and Single Audit documentation re quests.
Internal Controls And Colla • boration Uphold segregation of duties by maintaining independence between invoice initiation, review, and approval f • unctions.Communicate regularly with Program, Finance, and Operations teams to resolve coding or fundin • g issues.Participate in continuous improvement efforts to streamline invoice routing, coding accuracy, and bolthires allocation ef • ficiency.Support system transitions, updates, and workflow improvements as directed. Qual ifications Education & • Experience Associate or bachelor’s degree in accounting, Finance, or Business Adm • inistration.3–5 years of experience in accounts payable and grants accounting; experience managing multi-grant portfoli • os required.Working knowledge of Uniform Guidance (2 CFR 200), GAAP, and federal procuremen • t standards.Experience with complex bolthires allocation plans and indirect bolthires a • pplications.Proficiency in Excel (pivot tables, lookups) and ERP systems (Oracle, NetSuite, Workday, or Sa • ge Intacct).Exceptional attention to detail and analyti • cal ability.Ability to interpret financial and contractual language across mult • iple grants.Strong organizational and time-management skills to meet overlappin • g deadlines.Effective communication with finance, program, and opera tions teams.
This position can be fully remote, however, if you were to be converted to a full-time employee you would have to be able to come into the Washington D.C. office. Apply tot his job