Job Description
This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We are seeking a highly organized, proactive Executive Assistant / Operations Coordinator to support senior leadership while also assisting the Operations team with execution and follow-through. This is a hybrid role that blends executive-level support, client coordination, and operational task management. The ideal candidate understands urgency, can prioritize effectively, and is comfortable working across systems, teams, and client-facing workflows with minimal supervision. Key Responsibilities • Executive Support • Provide daily overviews of meetings and priorities, ensuring leadership is prepared and aligned • Understand the executive’s day-to-day flow and anticipate needs • Assist with client emails and communications when needed • Manage and send documents via DocuSign • Scheduling candidate interviews • Other tasks as they come up • Client & Search Operations • Send client status updates every 7 business days • Manage active searches, including: • Setting benchmarks for each new search • Tracking urgency and progress • Draft and send client introduction emails and Search Is Live emails • Understand and act on client priority and importance • Recruitment Systems & ATS Management • Manage Workable, including: • Adding new clients • Removing inactive clients • Creating, editing, and closing job postings • Maintain overall ATS accuracy and hygiene • Verify candidate credentials (CDDs) once candidates pass the 4th interview stage • Coordinate Culture Index or other client assessment for candidate results • Operations Team Support • Assist the Operations team with non-urgent tasks, follow-ups, and documentation • Collaborate closely with Recruitment and Operations teams to ensure alignment • Help track tasks, deadlines, and handoffs between teams • Support operational reporting and process follow-through • Document & Platform Management • Manage SharePoint, including job description organization and version control • Maintain clean, consistent documentation across systems • Ensure accuracy of internal and client-facing materials Core Competencies • Strong sense of urgency and prioritization • Highly organized, detail-oriented, and process-driven • Excellent written and verbal communication skills • Comfortable working independently across executive and operations tasks • Confident managing multiple systems and workflows • Professional, discreet, and trustworthy Preferred Experience • Experience in recruitment, staffing, or client services environments • Familiarity with Workable or other ATS platforms • Experience with SharePoint, DocuSign, and CRM/HR tools • Prior hybrid EA + Operations or Coordinator role experience • Advanced Excel Requirements • This is a full-time role • Up to $6/hr • 100% Remote Apply tot his job
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