Job Description
We are seeking a proactive and detail-oriented HR/Accountant Executive to join our company. The ideal candidate will manage key HR functions and oversee essential accounting activities to ensure smooth operational efficiency.
Roles & Responsibilities:
Β Oversee daily operations of both accounting and HR functions to ensure smooth execution of tasks.
Β Complete onboarding and offboarding processes for employees in the system.
Β Add, change, or terminate assignments in payroll software (ADP and QuickBooks Desktop).
Β Assist in processing payroll, including maintaining accurate records of employee hours and salaries.
Β Manage benefits enrollment and provide support to employees regarding benefit programs.
Β Maintain accurate employee records, including visas and work authorization documents.
Β Negotiate salaries and issue offer letters to consultants.
Β Coordinate with attorneys for immigration documents.
Β Act as a point of contact for employee queries and concerns.
Β Collect employee timesheets and ensure approved hours align with the online timesheet system.
Β Prepare payroll sheets with time hours, billable rates, and payment percentages.
Β Address client queries related to invoices, net terms, and deductions.
Β Support employees with HR and payroll-related concerns.
Β Maintain accurate financial records, including accounts payable, receivable, and general ledger entries.
Β Validate AR (Accounts Receivable) and AP (Accounts Payable) invoices.
Β Process payments for AP invoices and reconcile customer payments.
Β Maintain records of checks received and online payments, applying the same in QuickBooks Desktop.
Β Reconcile bank statements, credit card statements, and insurance company payments.
Β Prepare balance sheets, financial reports, MIS, and cash-flow updates.
Β Prepare quarterly projections and report on accrual profits.
Β Liaise with clients to address payment-related issues and ensure timely receipt of funds.
Β Coordinate with internal teams to validate billing status before payroll processing.
Β Review MSAs (Master Service Agreements) and POs (Purchase Orders) for new projects.
Β Update managing directors on monthly cash-flow and accrual receivables for internal expense planning.
Β Monitor and resolve discrepancies in accounts.
Β Coordinate employee training sessions and performance evaluations.
Β Support initiatives to enhance employee engagement and productivity.
Preferred candidate profile
Perks and benefits
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