Job Description
We are looking for an IT Bookkeeping & Accounts Receivable (A/R) Collections role combines traditional bookkeeping responsibilities with a focus on managing and collecting outstanding receivables, often within a technology-driven environment. This position ensures accurate financial record-keeping, timely invoicing, and effective collection of payments from clients, contributing to the organization’s financial health.
- Key Responsibilities
- Record, track, and reconcile daily financial transactions, including purchases, sales, receipts, and payments, using accounting software and IT tools
- Prepare, generate, and send invoices to clients; ensure all company invoices are accurately recorded and tracked
- Monitor accounts receivable, maintain listings of outstanding balances, and follow up with customers regarding overdue accounts
- Make outbound collection efforts via phone and email to resolve delinquent accounts and reduce aged receivables
- Provide customer service related to billing and collection issues, including processing refunds, account adjustments, and resolving discrepancies
- Collaborate with sales, management, and other departments to address and resolve billing or payment issues
- Prepare and distribute monthly financial statements and reports, such as cash flow, income statements, and balance sheets
- Assist with month-end processes, bank deposits, and audit preparation as needed
- Maintain compliance with financial policies, procedures, and legal requirements
- Support the implementation of new procedures and features to enhance workflow and efficiency in the department
- Utilize and maintain proficiency in accounting and office software, such as QuickBooks, PeopleSoft, and Microsoft Office (especially Excel)
- Required Skills and Qualifications
- Proficiency with computerized accounting software and office suite applications (Excel, Word, Outlook)
- Strong organizational skills, attention to detail, and ability to multi-task in a fast-paced environment
- Excellent written and verbal communication skills for interacting with clients and internal teams
- Ability to analyze and resolve account discrepancies and negotiate payment arrangements
- Knowledge of accounting principles, general ledger, and financial reporting
- Experience in accounts receivable, collections, and bookkeeping; prior experience in an IT or technology-driven setting is a plus
- Bachelor’s degree in Accounting, Finance, or related field preferred; relevant coursework or certifications are an advantage
- Familiarity with GAAP and understanding of tax obligations related to receivables and payables
- Typical Duties
- Generate and send out invoices to clients
- Advise customers on debt repayment strategies
- Locate and notify customers of delinquent accounts
- Post payments and reconcile customer accounts
- Negotiate credit extensions when required
- Prepare batches of invoices for data entry
- Assist with daily banking requirements and prepare bank deposits
- Print and distribute monthly financial reports
- Maintain accurate records of accounts receivable and payable
Apply Now
Apply Now